Picnic Tables

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of Parks - KY Dam Village State Resort Park in Lincoln County, issued Request for Bid (RFB) 758 2100000124-2 for the procurement of 131 picnic tables. The solicitation released on September 1, 2020, with written vendor questions due by September 9, 2020, at 10:00 AM ET and bids closing on September 16, 2020, at 1:30 PM ET. The required picnic tables are Pilot Rock Model No. XT-G-6TP or approved equal units, measuring 6 feet in length and constructed of pressure-treated Southern Yellow Pine with hot-dip galvanized steel frames, featuring a nominal table height of 30 inches and seat height of 18 inches with non-tip walk-through design and diagonal braces; tables must include lifetime warranty on frame components and be delivered fully assembled or unassembled with vendor assembly included prior to February 1, 2021. Vendors must submit bids electronically through Kentucky's eProcurement system, bid all line items on a unit cost basis with pricing on an FOB Destination Freight Prepaid and Allowed basis, and all delivery, transportation, assembly, and personnel lodging expenses must be included in the unit bid price. Award determination uses a best value approach allocating 90 points to price (lowest bidder receives maximum points) and 10 points to delivery performance, with expedited delivery receiving bonus points and a one percent daily deduction applied for late deliveries. Vendors must submit completed bid forms with signed solicitation faces, Revenue Form 10A100 Kentucky Tax Registration Application, Annual Affidavits for Bidders, Certificates of Authority for foreign entities, and descriptive literature if proposing alternate brands or specifications to demonstrate product equivalency.

Kentucky resident bidders receive reciprocal preference as defined by Kentucky Revised Statutes 45A.490-494, and qualified bidders receive preferential scoring adjustments including a 20 percent adjustment for Kentucky Correctional Industries and a 15 percent adjustment for nonprofit agencies serving individuals with severe disabilities that meet specific employment thresholds and statutory requirements. Bidders claiming qualified or resident bidder status must meet specific statutory requirements including authorization to conduct business in Kentucky, maintenance of corporate income tax filings, unemployment insurance fund payments, and workers' compensation policies for the year preceding contract advertisement; the Commonwealth reserves the right to request supporting documentation and may disqualify bidders for failure to provide documentation or maintain compliance. All pricing must exclude federal excise tax and Kentucky sales or use tax, remain valid for a minimum of 60 calendar days after the bid due date, and be quoted on a unit basis with multiple deliveries permitted though payment will be issued only once upon receipt, assembly, and acceptance of all items. Vendor personnel must comply with the park's COVID-19 policy including mask wearing and social distancing, and the park has a loading dock available for deliveries with assembly required at outdoor areas located 1.5 miles from the dock and adjacent to the campground. No specific contract value or budget range is disclosed in the solicitation documents, and no incumbent vendor or current contractor information is provided. Payment shall be made within 30 working days of invoice receipt following delivery and acceptance of all goods.