Final_RFB_758_2100000124_2_SO_FORM.PDF
PDF 250 KB Posted
- Attached to
- Picnic Tables
- Solicitation number
- RFB 758 2100000124 2
- Issued by
- Lincoln County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky for the procurement of picnic tables. The Kentucky Department of Parks, through the Parks Purchasing Division, is soliciting bids for 131 picnic tables to be delivered to Kentucky Dam Village State Resort Park in Gilbertsville, Kentucky. The requested tables are Pilot Rock Model No. XT-G-6TP or approved equal units, each measuring 6 feet in length with pressure-treated #1 Southern Yellow Pine construction and hot dip galvanized steel frames. The solicitation closed on September 16, 2020, at 1:30 PM, with Addendum #2 issued on September 8, 2020. All tables must be delivered unassembled, with delivery and assembly completed prior to February 1, 2021. The vendor is responsible for transporting tables from the loading dock to two outdoor assembly areas within the park, with one location situated 1.5 miles from the dock and the second adjacent to the campground where the tables will ultimately be used.
Pricing for this procurement must be submitted on a unit cost basis, with all delivery, assembly, transportation, and vendor personnel lodging expenses included in the bid unit price. Multiple deliveries are permitted, though payment will be issued only once all items have been received, assembled, and accepted by the park. Vendors proposing alternate brands or specifications must submit descriptive literature with their bids to verify product equality; failure to provide sufficient documentation may result in a non-responsive bid. Bidders must complete the solicitation face page, provide bid information, and confirm acceptance of all terms and conditions outlined in Attachment A and subsequent addenda. The project requires vendor personnel to comply with the park's COVID-19 policy, including mask wearing and social distancing when accessing facilities.
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Text version
Document ID: RFB 758 2100000124 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 2
TITLE: Picnic Tables
Date Issued:
9/8/20 Record Date:
2020-09-08
Solicitation Closes Date:
9/16/20 Time:
13:30
Solicitation No:
RFB 758 2100000124
Online Bidding Prohibited: No
For Information Call:
Evelyn Osborne 502-564-0552
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2100000124 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Picnic Tables 131.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
65036 Picnic Tables
Extended Description Picnic Tables
Pilot Rock Model No. XT-G-6TP or APPROVED EQUAL
TABLES TO BE DELIVERED UN-ASSEMBLED - DELIVERY AND ASSEMBLY TO BE COMPLETED PRIOR TO FEBRUARY 1, 2021
SPECIFICATIONS:
- 6 ft. length
- Pressure treated #1 Southern Yellow Pine Table Top/Seat Planks
- End frames are one-piece welded construction, fabricated from 2.375" O.D. (2-3/8" O.D.) steel pipe to meet die framed steel angle for attaching the seats and tops.
- Table frame design incorporates non tip, walk-through design features. Bends are tightly formed to prevent tipping when eight is on one side.
- Nominal table height - 30"
- Nominal seat height - 18"
- Frames to be supported by diagonal braces of 1-5/16" O.D. steel pipe that connect to a die-framed steel channel designed to align and provide attachment to the table top.
- Hot Dip Galvanized Finish on Frame Components
- Lifetime Warranty on the Frame Components
- DELIVERY, ASSEMBLY, TRANSPORTATION AND LODGING OF VENDOR PERSONNEL EXPENSES SHALL BE INCLUDED IN BID UNIT
PRICE
- MULTIPLE DELIVERIES WILL BE ALLOWED - BUT ONE PAYMENT WILL BE MADE ONCE ALL ITEMS HAVE BEEN RECEIVED, ASSEMBLED AND ACCEPTED - ALL SHIPPING TO ONE LOCATION
Vendors can ship the picnic tables Un-Assembled to the loading dock on pallets, which Parks personnel will unload.
The Un-Assembled tables will have to be moved by Vendor from the loading dock to the assembly areas (2). The assembly areas (2) are outside in a parking lot area located at the park (we do not have an interior area for such work). One location is within 1.5 miles of the loading dock and the second location is next door to the campground location, thus next to the end usage point for the picnic tables. Tthough out in the weather, the assembly areas would be on a hard surface and adequate in size.
The Park will provide the labor for moving the picnic tables from the assembly area to the end usage point.
The Vendors personnel will be provided excess to restrooms as well as washbasins within easy distance from either of the assembly points. The Vendors personnel shall wear masks and practice social distancing when entering facilities as per the Parks COVID19 policy.
Bidders Who Propose Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to
Document ID: RFB 758 2100000124 Page: 3 enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brands/specifications stated in the solicitation.
Shipping Information Kentucky Dam Village State Resort Park
166 Upper Village Drive
Gilbertsville KY 42044-0069
Billing Information Parks - Purchasing Division
500 Mero Street, 5th Floor
Frankfort KY 40601
Document ID: RFB 758 2100000124 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item The face of the solicitation must be signed Bid Information-Completed
BEST PRICE
BEST DELIVERY
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2100000124 Picnic Tables
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