ATTACHMENT C - How to Respond to Online Bid through the Kentucky Vendor Self Service.pdf
PDF 687 KB Posted
- Attached to
- Picnic Tables
- Solicitation number
- RFB 758 2100000124 2
- Issued by
- Lincoln County, Kentucky
About this file
This is an instructional guidance document from the State of Kentucky outlining the procedures for vendors to submit bids online through the Kentucky Vendor Self Service (VSS) portal. The document provides step-by-step instructions for accessing the VSS website, creating or logging into vendor accounts, locating solicitations by 10-digit Document ID, and navigating the five-step online bidding process. Vendors are required to respond to commodity lines by selecting a response type (typically Bid or No Bid), entering unit prices or contract amounts, and specifying delivery days where applicable. The document does not address specific products, services, quantities, response dates, due dates, site visits, bidder conferences, award dates, or contract terms, as it serves solely as a procedural guide for the bidding mechanism.
The second phase of the submission process involves reviewing submission checklists, attaching relevant supporting documents with options to designate files as standard or proprietary, providing discount information or bid comments if applicable, and reviewing all bid information before final submission. The document contains no information regarding pricing terms, set asides, incumbent contractors, funding sources, contract amounts, or other financial considerations, as it is limited to explaining the technical process of submitting bids through Kentucky's online vendor portal.
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Text version
How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5.
7. Step 1 – Respond to Lines. You will need to enter your Response Type (most often you will select Bid or No Bid), Unit Price or Contract Amount, and
Delivery Days if applicable for each Commodity Line. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist. Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files. Please attach any files that you feel are pertinent to your bid submission.
a) Click the Attach Files
b) Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c) Once File and Type have been selected click Attach File.
d) Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments. Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you don’t click
Save and Go to Step 5.
11. Step 5 – Review/Submit. Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab.
File details come from the government source that posted it. Updated .