Photography Services

The City of St. Petersburg, Florida is seeking professional photography and videography services through Request for Proposal #25-131, with the intention of establishing an on-demand contract for comprehensive photographic work. The procurement is targeting photographers capable of providing services across multiple disciplines, including event, portrait, product, and commercial photography. Vendors must possess at least five years of professional photography experience, be registered to do business in Florida, and be able to self-perform all work without subcontractors. The RFP requires a detailed proposal demonstrating technical expertise, including a transmittal letter, project team description, equipment inventory, professional portfolio, and at least three professional references. Evaluation criteria will include experience and portfolio (35%), equipment list (20%), hourly pricing (15%), and references (15%). Key dates for this procurement include a question submission deadline of April 3, 2025, with proposal responses required by April 10, 2025, at 3:00 pm. The City anticipates recommending the award to City Council on June 5, 2025, with an initial contract term of three years and one potential two-year renewal option.

The procurement includes opportunities for certified Small Business Enterprises (SBE), Minority Business Enterprises (MBE), and Women Business Enterprises (WBE), which can earn additional pass/fail points in the evaluation process. Vendors must provide comprehensive insurance coverage, including $1 million in commercial general liability, $1 million in commercial automobile liability, and workers' compensation insurance as mandated by Florida law. The contract is non-exclusive and subject to annual budget appropriations, with the City estimating approximately $75,000 in annual purchases. The base agreement allows the City to issue purchase orders for services as needed, with no minimum purchase obligation, and reserves the right to terminate the contract with 30 days' notice. Pricing will remain firm for the initial term, with any potential price increases for renewal periods requiring mutual written agreement at least 30 days before the current term expires. The contract includes provisions for public records compliance, indemnification, and adherence to Florida laws, with the City retaining the right to concurrently contract with other providers for similar services.