Pharmacy Consulting Services

The West Virginia Purchasing Division, on behalf of the West Virginia Veterans Home in Barboursville, is soliciting bids for Pharmacy Consulting Services through an Agency Request for Quote (ARFQ) process designated as an Agency Master Agreement. The procurement seeks a licensed West Virginia pharmacist to provide comprehensive pharmaceutical consulting services, including general supervision of the facility's drug distribution system, review of drug control and accountability procedures, controlled substance record maintenance, monthly destruction of scheduled drugs, semiannual labeling compliance reviews, monthly medication regimen reviews for residents, and in-service education programs for professional staff. The consulting pharmacist must respond to inquiries within 24 hours and arrange for backup coverage by another licensed West Virginia pharmacist during absences, vacations, illness, or emergencies, with all associated backup coverage costs incorporated into the primary hourly rate. The procurement is based on approximately 96 estimated annual hours, determined by historical data indicating eight hours per month are typically required, though actual hours may vary depending on operational needs. The consulting pharmacist may determine flexible scheduling arrangements so long as all monthly and semiannual duties are completed. Vendors must submit hourly rate pricing on the provided Pricing Page, with compensation calculated by multiplying the proposed hourly rate by the 96 estimated annual hours, and must include all mileage and travel costs within the proposed rate. The solicitation closing deadline is February 16, 2026, at 10:00 AM, with technical questions due by February 9, 2026, at 10:00 AM. Bids must be submitted electronically through wvOASIS or in sealed format to the West Virginia Veterans Home at 512 Water Street, Barboursville, West Virginia 25504. The initial contract term is one year from award, with renewal options limited to three successive one-year periods contingent upon mutual written consent.

No specific set-aside designations or restrictions targeting disadvantaged enterprises are identified in the solicitation documents. Assured Care previously served as the vendor for these consulting services at the West Virginia Veterans Home. The primary pharmacist providing the consulting services will coordinate with the pharmacist on duty at Hershel Woody Williams Veterans Hospital in Huntington, West Virginia. Vendors must maintain professional liability and malpractice insurance throughout the contract term and carry Commercial General Liability Insurance in the amount of $1,000,000.00 per occurrence. All vendors must be properly registered with the West Virginia Purchasing Division and in good standing with all state and local licensing requirements. The anticipated annual budget for the contractual requirements cannot be disclosed prior to contract award in accordance with West Virginia State Code 5A-3-11a. Payment will be made in arrears upon receipt of proper invoices, with vendors required to accept payment by electronic funds transfer or P-Card.