Pharmacist Consulting.docx

REQUEST FOR QUOTATION

[Pharmacist Consulting]

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Veterans Home to establish a contract for Pharmacist Consulting.

THIS PROCUREMENT MAY BE FUNDED IN WHOLE OR PART BY FEDERAL FUNDS. PLEASE SEE ATTACHMENT 1: PROVISIONS FOR FEDERALLY FUNDED PROCUREMENTS.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means supervision of the agency’s drug distribution system and pharmaceutical services as more fully described in these specifications.

2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.4 “WVVH” means the West Virginia Veterans Home located at 512 Water Street Barboursville, WV 25504.

2.5 “Pharmacist” means a professional licensed by the WV Board of Pharmacy.

2.6 “Scheduled Drugs” means the DEA drug scheduling that can be found here: https://www.dea.gov/drug-information/drug-scheduling

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1. The Pharmacist agrees that, during the term of the Agreement, Pharmacist will be licensed to practice pharmacy in the State of West Virginia and will be covered by adequate professional liability and malpractice insurance.

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

4.1.1 The Pharmacist will be responsible for the general supervision of the WVVH’s drug distribution system and pharmaceutical services. Their services must include, but are not limited to, the following:

4.1.1.1 General review of the procedure for the control and accountability of all drugs and biologicals throughout the WVVH in ensuring that all such drugs and biologicals are approved, prescribed and dispensed in compliance with all federal and state laws and regulations applicable thereto and in compliance with the WVVH’s own policies and procedures.

4.1.1.2 General review of the WVVH’s procedures which assure the accurate acquiring, receiving, dispensing and administering of all drugs and biologicals to meet the needs of each resident.

4.1.1.3 Review of records of receipt and disposition of all controlled substances and the maintenance of such records in sufficient detail so as to allow an accurate reconciliation at any point in time, and assure that said account of controlled drugs is, in fact, periodically reconciled.

4.1.1.4 Monthly destruction of scheduled drugs.

4.1.1.5 Semiannual review of the labeling of all drugs and biologicals to ensure that such labeling is based on currently accepted professional standards and is in compliance with all federal and state laws and regulations thereto.

4.1.1.6 The monthly review of medication and drug regimens for each resident for irregularities and notifying the physician or the Director of Nursing, or both, if changes are appropriate.

4.1.1.7 Provision, as requested by the Administrator of the WVVH, of programs for monthly in-service education for professional staff of the Facility when such programs would enhance the effectiveness of the pharmaceutical service; said in-service education to be conducted by a licensed, qualified pharmacist or qualified designees, and records of program content and attendance kept.

4.1.2 The Pharmacist agrees to be responsible to provide services to the Facility during the term of this Agreement and in accordance therewith, the Pharmacist must arrange for the provision of services by another pharmacist duly licensed to practice pharmacy in the State of West Virginia, who must act as his agent during any absence, vacation, period of illness, emergency or other limited period when the Pharmacist is not available.

4.1.3 The Pharmacist must respond to the WVVH within twenty four (24) hours of the WVVH making a general inquiry, whether that be through email, phone call, or fax.

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

5.2 Pricing Page: Vendor should complete the Pricing Page located on Exhibit A by entering an hourly rate next to the estimated annual usage hours. Vendors should multiply the hourly rate by the estimated annual hours to get the grand total. Estimated hours are for bid purposes only and may be more or less than the estimate. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendors should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: morgan.sheets@wv.gov.

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7. PAYMENT: Agency shall pay hourly, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. TRAVEL:

Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9. FACILITIES ACCESS: Performance of Contract Services may require keys to gain entrance to Agency’s facilities. In the event that keys are required:

9.1. Vendors must identify principal service personnel which will be issued keys to perform service.

9.2. The vendor will be responsible for controlling keys and will pay a replacement fee, if the keys become lost or stolen.

9.3. Vendor shall notify the Agency immediately of any lost, stolen, or missing key.

9.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

9.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

10. VENDOR DEFAULT:

10.1. The following shall be considered a vendor default under this Contract.

10.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.

10.1.2. Failure to comply with other specifications and requirements contained herein.

10.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

10.1.4. Failure to remedy deficient performance upon request.

10.2. The following remedies shall be available to the Agency upon default.

10.2.1. Immediate cancellation of the Contract.

10.2.2. Immediate cancellation of one or more release orders issued under this Contract.

10.2.3. Any other remedies available in law or equity.

11. MISCELLANEOUS:

11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________

Revised 12/12/2017