Pest Control J0110 Spfld

Sangamon County is soliciting pest control services at J0110, 4500 South 6th Street, Springfield, Illinois, with proposals due September 23, 2026, and a mandatory pre-bid walk-through required prior to bid submission. The procurement is open to all qualified vendors with no set-asides.

The scope is Integrated Pest Management (IPM) services emphasizing non-pesticide methods — trapping, monitoring devices, and vacuuming — to suppress indoor and outdoor rodents, insects, arachnids, and other arthropods, plus stinging insect nest removal within property boundaries. The vendor must complete an initial building inspection within ten working days of contract execution, submit a detailed Pest Control Plan within five business days that includes proposed materials, monitoring methods, service schedules, structural recommendations, and proof of current pesticide applicator certifications or licenses, respond to emergency requests within three hours for immediate threats and within forty-eight hours for specialized requests, and provide monthly invoicing in arrears.

The contract term is five years from execution with a maximum combined term not to exceed ten years including renewals or extensions. The vendor must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability coverage of $1 million per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured. Subcontracting is permitted; subcontracts valued at $100,000 or more require disclosure and Illinois Standard Certifications. Line Item 7 for special and emergency request materials carries an estimated unit cost of $2,500, excluded from evaluation, with actual expenses varying based on service needs. Payment follows the Illinois Prompt Payment Act. The vendor must comply with prevailing wage requirements for building and grounds services and maintain records for three years from final payment. The contract is contingent upon appropriation of funds and subject to termination for convenience with thirty days' written notice or for cause if performance jeopardizes health, safety, or property.