PEAA, WSAI, Groundwater Water-Level Monitoring Equipment

The State of Colorado Department of Natural Resources, Division of Water Resources, is issuing a Request for Documented Quotations (DQ) for groundwater water-level monitoring equipment to support data collection initiatives in Denver County and Denver City. The procurement seeks 25 sealed gauge pressure transducers in varying pressure ranges (10, 15, 20, and 30 psis), 1,800 feet of polyethylene cable, 25 data logger/satellite telemetry transmitter units equipped with integrated solar panels and batteries, and associated hardware including galvanized steel posts, mounting brackets, water-resistant enclosures, and conduit for each unit. Additionally, vendors must provide data transmission services covering 960 months of service (20 units over a 48-month period) with hourly measurements transmitted daily in comma-delimited CSV format to a DWR-hosted FTP site. All materials must be available for pickup within a 30-mile radius of Denver, Colorado, by June 10, 2016, with invoicing required no later than June 24, 2016. The bid was posted on April 14, 2016, with a submission deadline of April 22, 2016, at 1:00 p.m. MST, and an expected award date of April 26, 2016. All bids must be submitted via email, mail, or hand delivery to the DNR Purchasing Office, and bidders must be registered on Colorado Vendor Self-Service (VSS) prior to bid opening unless adequate competition is not demonstrated among registered vendors. Required bid submissions include a completed Specification Table, Vendor Information sheet, warranty information for each line item, and a W-9 form; failure to provide these documents will result in a non-responsive determination.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. All freight and shipping costs must be included in pricing submissions, with the State of Colorado bearing no shipping expenses. Pricing should be based on a one-time provisioning charge covering 24 hourly measurements per day across 20 wells for four years, with unit pricing required for each line item plus a total combined price for all equipment and data charges. Bidders must confirm whether their proposals meet the stated specifications or provide alternative specifications if non-compliant, and warranty time periods and coverage details must be clearly described. No specific budget range or award value is disclosed in the available documentation; however, the scope of equipment, installation materials, and four years of data transmission services suggests a substantial procurement. The contractual framework is governed by the State of Colorado Purchase Order Terms and Conditions effective January 1, 2009, which establishes standard compliance requirements, payment terms of 45 days from receipt of products and correct invoices, and mandates adherence to federal and state employment laws, occupational safety regulations, E-Verify requirements, and cyber security policies.