DQ1 PEAA 2016001297-FINAL.pdf

State of Colorado Documented Quote

DQ1 PEAA 2016001297

BIDS DUE: April 22, 2016 @ 1:00 p.m. (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Division of Water Resources (DWR)). All contact regarding this solicitation is to be directed to:

Brenda Hannu, Purchasing Agent DNR Purchasing Office

1313 Sherman St., Room 423, Denver, Co 80203 P-303-866-3292 X 8625 or emailed to:

Email: brenda.hannu@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms to procure Ground Water-Level Monitoring Equipment:

Submersible Pressure Transducer Specifications, Data Logger and Satellite Telemetry Transmitter Package

Bid Submission and Evaluation

Bidders are cautioned that all terms and conditions of the contract documents remain unchanged unless they are changed by written amendment issued by the OWNER. If the answers to questions or any amendment to the contract documents create ambiguities, it is the responsibility of the bidder to seek clarification prior to submitting a bid.

Bid Submittal Date

The Deadline for all bids to be submitted is no later than 1:00 p.m. on April 22, 2016.

Bids will be accepted by mail, hand-carried or the preferred method via email as a Word document or .pdf file attachment until the date and time specified above at the Colorado Department of Natural Resources, Purchasing Department, 1313 Sherman Street, Suite 423, Denver, Colorado 80203.

Project Dates

The Submersible Pressure Transducer Specifications, Data Logger and Satellite Telemetry Transmitter Package, materials must be made available for pickup within a 30 mile radius of Denver, Colorado. Pickup must be made on or before June 10, 2016.

mailto:purchsing.agent%20name@state.co.us

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SPECIFICATIONS

Submersible Pressure Transducer Specifications – Quantity: 25 transducers

• Quantity: 25 - Sealed gauge (absolute) pressure transducers

• Pressure Ranges: 3 @ 10 psis, 9 @ 15 psis, 4 @ 20 psis, 9 @ 30 psis

• Dimension (approximate): Length: 7.1 inches, outside diameter: 0.69 inches

• Overpressure: 2 x full scale

• Pressure containment: 4 x full scale up to 2000 psi max

• Material: stainless steel 316L

• Excitation voltage: 9 to 30V d.c.

• Output: 4 mA at 12.7 psia 20mA at full scale

• Accuracy (NLHR): ± 0.25% full scale B.S.L.

• Zero offset: ± 0.1mA at room temperature

• Span setting: ± 0.1 mA at room temperature

• Operating temperature range: -5 F to +140 F

• Compensated temperature range: 30 F to 80 F

• Voltage spike protection: Units must withstand a 600V voltage spike in accordance with BS EN 61000-4-5: 1995 without damage when applied between all excitation lines and case

Polyethylene Cable Specifications – Quantity 1,800 feet

• 1,800 feet of polyethylene cable, lengths per unit will be specified on final order

• 0.305 inch diameter

• 2 conductors, shield, drain

• 0.30 inch TPE alloy jacket

• Kevlar 130 lb minimum tensile strength member

Data Logger/Satellite Telemetry Transmitter Specifications – Quantity: 25 Units

• Analog Inputs:

o 2 Channel o 12-bit resolution o 4 - 20 mA or 0 - 5 V

• Digital Inputs:

Page 3 of 8 DQ1 PEAA 2016001297 o Status - 2 channels, dry contact compatible, self-powered o Pulse Counting - DI pair can count > 1200 pps o Pulse Duration Detection - Convert pulses to analog with 4 ms resolution o DI pair used to decode shaft encoder

• Barometric Pressure:

o 40 kPa – 150 kPa o Accuracy ±1.0 kPa

• Reference Output:

o 5 VDC, ± 3% o 50 mA

• USB Interface:

o Log download o Programming

• Standard Messaging:

o Wake, GPS locate, transmit location, resume sleep o 12 programmable sleep/time-of-wake settings

• Data Logging:

o Log floating point, integer and status with time tag to onboard flash EEPROM o 2MB log capacity minimum o Download log as comma delimited ASCII

• Power Interface o Integrated minimum 5W solar panel

• 6V, 2.5 Ah battery

• I/O Connections:

o Spring-clamp connectors o 28 – 14 AWG

• Environmental:

o -40 to + 84 degrees Celsius o 0-95% RH, non-condensing

Data Management Specifications

• Onboard barometrically compensated readings

• Data output must be comma delimited file (.csv)

• Data must be reported in the following format:

Well Name, Date/Time, Water Level Measurement (positive number)

• Comma delimited files must be placed on a DWR hosted FTP site daily

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• Cost Estimate to be based on

One-time provisioning charge

24 hourly measurements per day

1 package of data sent per day

4 years of data/airtime charge for each well, 20 wells in total

Hardware Specifications

• 2” galvanized steel posts, Quantity: for 25 units

• Mounting brackets, Quantity: for 25 units

• Water-resistant enclosures, Quantity: for 25 units

• Conduit, Quantity: for 25 units

Additional Items for Bid Announcement

Reviewer reserves the right to request additional documentation and specifications to determine appropriate specifications for the application.

Bidders must be registered on Colorado VSS in order to bid.

Please include your W-9 with your bid.

Bidders are urged to read the bid thoroughly before submitting a bid.

Please include warranty information for each line item.

Pickup date for products is on or before June 10, 2016.

Invoice date for products, no later than June 24, 2016.

Materials must be made available for pickup within a 30 mile radius of Denver, CO.

DELIVERY

Materials will be picked up and must be made available for pickup within a 30 mile radius of Denver, CO on or before June 10, 2016.

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be emailed to the DNR Purchasing Agent in charge of the Documented Quote at brenda.hannu@state.co.us

• If you have questions about the process to submit a bid response, please call the DNR Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

mailto:brenda.hannu@state.co.us

Page 5 of 8 DQ1 PEAA 2016001297

Bid Posted April 14, 2016 Bid Closes April 22, 2016 at 1:00 pm MST Bid Award Expected by April 26, 2016

Colorado Vendor Self-Service (VSS) Website This solicitation is published using the Colorado Vendor Self-Service System on the internet.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService.

Vendors can self register for this system free of charge, or click on Public Access in order to view documents and modifications without registering.

VENDOR REQUIREMENTS

• Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes.

• VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) The Specification Table (Page 7)

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2) The Vendor Information sheet (Page 8) by one of the following methods:

• Via email to brenda.hannu@state.co.us;

• Delivery via USPS or other courier services

• Personal delivery (hand delivered) to Department of Natural Resources, Procurement

Office Attn: DQ1 PEAA 2016001297, 1313 Sherman Street, Room 423, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Room 423, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO

EXCEPTIONS

ATTACHMENTS:

• Colorado Purchase Order Terms and Conditions mailto:brenda.hannu@state.co.us

Page 7 of 8 DQ1 PEAA 2016001297

SUBMITTAL

SPECIFICATIONS

Description:

Quantity Needed:

Unit of Measure:

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?1

YES

NO

If No, Identify your bid item specifications

PRICING

Item Price (Per Item)

Commodity (per above specifications)

Warranty time period

What does the warranty cover?

1 Vendors are required to complete the list of bid spec comparisons and identify if their bid proposal meets the specifications as published in this bid. Failure to complete all items in the bid submittal documents will be deemed an incomplete bid proposal and deemed non-responsive.

Page 8 of 8 DQ1 PEAA 2016001297

VENDOR INFORMATION

Delivery Date of Product

Company Name

F.E.I.N.

VSS Vendor #

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.