PCR-25-0737 - RFQ

The California Department of Forestry and Fire Protection (CAL FIRE) has issued a Request for Quote (RFQ) under PCR #25-0737 for a comprehensive infrastructure upgrade of the Oroville Emergency Command Center's video wall system. The procurement specifically seeks video wall system components, including three VuWall PAK-40-3 Multi-Output Video Wall Nodes, one VuWall TRx Application Server, one VuWall System Management/Processing Host, one VuWall Enterprise Management License, three Matrox QuadHead2Go Processing Units, and fourteen Liberty DL-HDE100-H2 Extender Sets. Vendors are required to provide assembly, shipping to 176 Nelson Avenue in Oroville, California, and include a five-year software and hardware warranty. The solicitation was released on November 18, 2025, with responses due on December 3, 2025 (10 business days after release). Quotations must be submitted via email to Procurement Analyst Andrea Armstrong, including itemized pricing, sales tax, discounts, total cost, shipping charges, and e-waste fees. Vendors may propose alternative models or brands that comply with specifications, subject to approval by the Unit IT Coordinator, and must submit the quote on company letterhead with a validity period of at least 30 days.

Small Business and Disabled Veteran Business Enterprise vendors are encouraged to participate and may claim their status if currently certified. Bidders must submit several administrative documents, including a Bidder Declaration, Civil Rights Certification (for contracts exceeding $100,000), Iran Contracting Act Certification (for contracts over $1,000,000), Payee Data Record (STD. 204), Seller's Permit, and CalRecycle 74 form. The procurement uses an Informal Competitive acquisition method under California Public Contract Code Section 12100, with payment terms set at Net 45. CAL FIRE reserves the right to reject bids that do not comply with all stated requirements or present unacceptable risk, including non-disclosure of Generative Artificial Intelligence use. The bidder's offer remains valid for 60 calendar days following the response due date. While a specific budget range is not explicitly stated, the comprehensive nature of the video wall infrastructure upgrade suggests a significant technology investment for the Oroville Emergency Command Center.