PCMC On Call Garage Door & Overhead Door Maintenance, Repair and Replacement Contract

Park City Municipal Corporation (PCMC) in Salt Lake County, Utah is issuing a Request for Proposals (RFP) for on-call garage door and overhead door repair and maintenance services. The solicitation seeks qualified vendors to provide comprehensive repair and maintenance services for an inventory of 112-118 doors across 19 municipal facilities on an as-needed basis. Respondents must provide all labor, materials, equipment, and supervision necessary to complete commercial garage door and overhead door repair and parts services, with the ability to submit proposals for any or all services listed in the price schedule. Key qualifications include a minimum of three years of experience in similar services, valid state and local licenses, and compliance with ANSI/DASMA 102/116, UL 325, and IBC/IFC codes. The price schedule requires hourly rates for standard and emergency/after-hours labor, lift equipment fees, mobilization fees, and replacement part markup percentages. PCMC mandates specific response time requirements: routine work within 5-7 business days, urgent work within 48 hours, and emergency work within 2 hours of request. All work must include a minimum 90-day labor warranty and 12-month materials warranty, with technicians requiring certified qualifications statements. Evaluation criteria allocate 30 points for experience and qualifications, 30 points for equipment and resources, 20 points for cost proposals, and 20 points for references and past performance. Proposals are due April 7, 2026, at 5:00 PM via Utah Public Procurement Place (U3P), with questions due by April 1, 2026, and respondents are strongly encouraged to conduct mandatory in-person site inspections at each of the 19 facilities listed in Exhibit A with City staff present prior to proposal submission.

The RFP does not identify any set-aside designations or restrictions limiting responses to specific business classifications or disadvantaged enterprises. No incumbent vendors or current contractors are referenced in the available solicitation materials. The procurement results in a multi-award Preferred Vendor List and Price Catalog, with PCMC accepting proposals on a rolling basis throughout the contract term. Selected vendors will enter into three-year on-call professional service agreements with options to renew for two additional one-year periods. Specific budget ranges or award values are not disclosed in the solicitation documents, though PCMC notes that City Council approval may be required for contracts exceeding $100,000 in aggregate value. Respondents must submit proof of insurance meeting specified requirements, a completed W-9 form, proof of Utah business registration or application, and a Business Confidentiality Request Form if claiming exemptions under Utah's Government Records Access and Management Act.