Pavers Maintenance for Veterans Memorial Park

The City of Sanford, Florida is issuing an Informal Request for Quote (IRFQ) for comprehensive paver maintenance services at Veterans Memorial Park located at 110 W Seminole Boulevard, Sanford, FL 32771. The procurement seeks a qualified contractor to provide engraving, installation, replacement, and ongoing maintenance of pavers in various sizes (4x8, 6x6, 6x9, 8x8, 8x12, 9x9, and 12x12 inches). Key deliverables include engraving services to approved specifications, installation of new pavers, removal and replacement of damaged or incorrect units, site preparation consistent with existing paver design, and quarterly maintenance activities consisting of brick inspections for levelness and damage assessment, soft washing without pressure equipment to preserve engravings, and maintenance report preparation. The contract term is one year with options for up to four additional one-year renewals for a maximum five-year period. Bidders must conduct a mandatory site inspection and submit a Statement of Inspection (Attachment A) with their bid. Pricing submissions must include separate unit prices for engraving and installation costs for each paver size, quarterly maintenance fees, and applicable travel charges. Project completion is required within two to three weeks of purchase order issuance, with deliveries coordinated between 7:30 AM and 4:30 PM, Monday through Thursday. The solicitation was issued on April 13, 2026, with a response deadline of April 30, 2026, at 2:00 PM local time, with submissions to be made via fax, mail, or email to Maria A. Green, Purchasing Coordinator.

Required qualifications include proof of insurance with minimum coverage of $500,000 per occurrence in Employers Liability and $1,000,000 Combined Single Limit for Commercial General Liability and Auto Liability, as well as workers' compensation insurance for contracts not exceeding $500,000. Bidders must submit comprehensive documentation including a Certificate of Insurance, completed vendor forms with Florida business registration confirmation, a copy of Florida State License, W-9 form, business tax receipt license, and multiple compliance affidavits and certifications. The contractor assumes all responsibility for material removal, hauling, disposal, debris cleanup, and daily site cleaning without use of facility dumpsters. The solicitation does not indicate any specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractor information. No explicit budget range or award value is stated in the available documentation. Prices must remain firm for the initial one-year term, though the City may consider Consumer Price Index (CPI) adjustments prior to renewal periods, with adjustment proposals due between 60 and 45 days before term expiration. The City of Sanford is exempt from sales tax under Certificate No. 85-8012621681C-8.