Passenger vans

The West Virginia Department of Health and Human Resources (DHHR), specifically the William R. Sharpe Jr. Hospital in Lewis County, is conducting a procurement for five (5) new 2025 Ford Transit Passenger Vans or equivalent vehicles. The solicitation, identified as ARFQ 0512 WSH2500000003, requires vehicles with specific technical specifications including all-wheel drive, medium high roof, 6-cylinder engine, 10-speed transmission, and advanced safety technologies. Each van must be a different color and delivered within 120 business days after purchase order receipt to the hospital located in Weston, West Virginia. Vendors must submit their bids electronically through wvOASIS by the due date of April 29, 2025, at 1:30 PM EST, with an opportunity to submit written questions until April 22, 2025, at 12:00 PM. The award will be made to the vendor submitting the lowest grand total price that meets all specified requirements, with no consideration for split awards. Evaluation will be based on compliance with detailed specifications outlined in the RFQ Specifications document and the Pricing Page.

The procurement allows for potential participation of minority businesses, women's business enterprises, and labor surplus area firms, as outlined in the Federal Funds Contract Clause Addendum. Vendors must complete a Purchasing Affidavit certifying they are not in default on monetary obligations to the state and must provide proof of licensing and insurance. The contract may be funded partially or fully with federal funds, requiring vendors to comply with additional federal procurement regulations, including domestic preferences for purchasing goods produced in the United States. While no specific incumbent vendors are mentioned, the solicitation indicates potential integration with existing hospital transportation infrastructure. Although no explicit budget range is provided, the pricing document suggests vendors will determine unit costs for the five passenger vans. Vendors must also be prepared to comply with various federal regulations, including provisions of the Clean Air Act and Davis-Bacon Wage Rates, and be subject to potential state rights to cancel contracts or seek damages for non-performance.