Parts and Service to Repair Planers and Sanders

Granite School District is soliciting bids for parts and service to repair planers and sanders with bids due September 17, 2026 under IFB AP27-603. The district anticipates multiple awards and will determine the number based on methodology outlined in the Statement of Work.

The scope covers repair services and parts procurement for Oliver Planers, SCM wide belt sanders, and Time Saver wide belt sanders at school facilities and maintenance shops throughout the district. Services include planer sharpening and adjustment, planer and wide belt sander repairs, and parts supply. Contractors must respond to service requests within three calendar days, provide site visits and written price quotations at no charge using district-provided Job Costing forms, and warrant all work and materials for twelve months from discovery of defects. Mileage charges, travel time, trip charges, fuel charges, office time, overhead, administration charges, and markups on supplies or subcontracted work are prohibited.

The contract will be awarded for one year with four optional renewal years. Pricing must remain valid for one year; price adjustments require at least thirty days' notice supported by documentation, limited to extreme market changes and capped by the Consumer Price Index. Contractors submit their contracted hourly labor rate as their bid. The district issues Purchase Orders prior to job commencement upon Job Costing form approval; invoices must reflect actual time and materials with no payments exceeding quoted amounts without an approved change order.

Award will be made to the lowest responsible bidder meeting specifications, with consideration for product quality, conformity, delivery time, and discount terms. All bids are binding for sixty days from the due date. Bidders must provide FOB Destination Freight Prepaid pricing unless a separate freight line item is specified. Bidders new to Granite School District must submit a completed Federal W-9 Form. Questions must be submitted through the Utah Public Procurement Place prior to the due date.