4-AP27-603 Planers and Sanders Repairs SOW.docx

GRANITE SCHOOL DISTRICT

PURCHASING DEPARTMENT

INVITATION FOR BID

AP27-603

PURPOSE

Granite School District (GSD) seeks quotes from responsive and responsible vendors to enter into a one (1) year contract with the option to renew for four (4) additional years to provide parts and service to repair planers and sanders. It is anticipated that this solicitation will result in the award of a contract to one vendor. GSD reserves the right to award to multiple vendors if it is determined to be in the best interest of GSD

SPECIFICATIONS

Contractor must be able to provide parts and service the following equipment at schools throughout Granite School District including the maintenance shops:

Oliver Planers SCM wide belt sanders Time Saver wide belt sanders

· Response time must be within 3 calendar days.

· Sharpen and adjust planers

· Parts for planers

· Repairs for planers

· Repairs on wide belt sanders

· Parts for wide belt sanders

GSD will require a site visit and written price quotation for each job, at no additional charge, listing materials, materials costs and labor hours for auditing purposes. GSD will provide a “Job Costing” form for the quotation (see the attached sample form). If the project actually requires less time and/or materials than listed on the Job Costing form, the invoice must reflect this, however, no payments will be made for more than is listed on the Job Costing form without a change order. Change Orders must be approved and signed by Taison Brandol, GSD, prior to the commencement of additional work.

GSD reserves the right to reject a Price Proposal (Job Costing Form) or any other component of the Price Proposal, for any reason and is under no obligation to proceed with the job.

GSD will issue a Purchase Order prior to the start of each job if the Job Costing Form is accepted and approved (except for emergency situations).

Mileage charges, travel time, trip charges, fuel charges, office time, overhead or administration charges will not be allowed.

Markup on supplies or subcontracted work will not be allowed.

Vendor will upload their contracted hourly labor rate into the “Requested Information” section of the solicitation. This will be considered your bid.

PRICING GUARANTEE

Pricing is to be valid for one (1) year. Following the period of one (1) year, any request for price adjustment must be for an equal guarantee period and must be made at least thirty (30) days prior to the effective date. Requests for price increase will be considered only for extreme changes in market conditions and must include enough documentation supporting the request and approved by the District Purchasing Department. A record will be made in the contract file as to the reason for the increase. Any adjustment or amendment to the contract will not be effective unless approved by GSD Purchasing. Any adjustment to the contract must be for an equal guarantee period. Price may not exceed the amounts listed in the prevailing Consumer Price Index (CPI). Granite School District will be given the immediate benefit of any decrease in the market, or allowable discount.

WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a period of twelve months from date of discovery (or date when discovery should have been made) or longer as may be required in the Technical Specifications. Upon notice from GSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by Contractor (at contractor’s expense) at a time acceptable to GSD.

QUESTIONS

All questions must be posted in the Utah Public Procurement Place. Answers will be provided in the same manner. Any modifications will be made by written addenda. No verbal modifications will be considered.

Any questions regarding Terms and Conditions must be submitted prior to the question and answer close time and date.

When responding, vendor must allow sufficient time to complete the electronic process. The IFB will end precisely at the event close time listed. If you are in the middle of your quote at the closing time, the process will stop and your quote will not be received or considered.

A vendor/person with an outstanding tax lien in the State may not submit a quote, bid or offer.

Sample “JOB COSTING” FORM

CONTRACTOR:

JOB LOCATION:

DATE:

LABOR AT QUOTED RATE:

NUMBER OF HOURS: X $ ___ = $ ____________________________

TOTAL LABOR $ ______________________________

SCOPE OF WORK (DESCRIPTION): ATTACH DRAWINGS AND DETAILED PLANS IF NECESSARY

MATERIALS TOTAL (ATTACH ITEMIZED LIST):

TOTAL COST OF JOB:

LABOR + MATERIALS $ _____________________

CONTRACTOR’S AUTHORIZED LEGAL AGENT (SIGNATURE)

*Reminder: Signature indicates acknowledgment that all terms and conditions of this solicitation apply to this job.

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