Parole Board Case Management System

The Rhode Island Department of Corrections Parole Board issued an RFI on August 12, 2026 seeking vendor input on a unified Case Management System (CMS) and Document Management Storage (DMS) solution, with responses due September 9, 2026 at 2:00 p.m. EDT. This is a request for information only; no award will result from this solicitation.

The desired system must streamline operations for both the Parole Board and the Sex Offender Community Notification Unit (SOCN), with emphasis on document management capability, support for informed public safety decision-making, and administrative efficiency through automation. Vendors are not required to answer all questions and may propose alternative approaches and methodologies.

Vendor questions are due August 26, 2026 at 3:00 p.m. EDT. All responses must be submitted electronically through Ocean State Procures (www.ridop.ri.gov) before the stated deadline; submissions by mail, hand-delivery, fax, or email will not be accepted. Vendors must register in Ocean State Procures prior to submission and are responsible for monitoring the Division of Purchases website for addenda.

Response documents must be typewritten in single-space with 12-point Times New Roman font and 1-inch margins on 8.5" × 11" paper, with sequential page numbering and the vendor name on every page. Vendor costs associated with developing or submitting responses are the vendor's responsibility. Information submitted will not be considered public records unless and until there is a contract award through a subsequent related procurement. Pricing submissions are not required at this RFI stage; RIDOC will use gathered information to evaluate available solutions in the marketplace and develop a detailed RFP for subsequent competitive procurement.

The primary contact for questions is Austin Goodness at the Division of Purchases, 401-574-8131, austin.goodness@purchasing.ri.gov.