Parking Lot Maintenance

The University of Wisconsin Oshkosh, located in Winnebago County, is seeking bids for comprehensive parking lot maintenance and asphalt repair services through Request for Bid (RFB) # SP-23-118. The procurement covers maintenance activities for four specific parking lots (A, B, C, and D), including grinding, patching, crack filling, seal coating, and parking stall restriping. Bidders must demonstrate at least five years of experience in asphalt repair services and provide three client references from comparable institutions. The University requires contractors to comply with Wisconsin Department of Transportation Standard Specifications and environmental regulations, obtain necessary permits, and maintain minimum insurance coverage of $1,000,000 in commercial general liability. Key submission deadlines include written questions due by May 5, 2023, site visits available from April 28 through May 15, 2023, and final bids due by May 15, 2023, at 2:00 p.m. CDT. The contract will be awarded to the lowest grand total bidder deemed most advantageous to the University, with the potential to award multiple contractors and conduct a six-month trial performance period.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises. The initial contract term runs two years with automatic renewal options for three additional one-year terms, contingent on 90-day written notice by either party. Pricing must remain firm for the initial two-year period, with the University reserving the right to make interim awards and conduct service demonstrations. Contractors must meet extensive requirements including criminal background checks, compliance with spill contingency plans, erosion control measures, and adherence to prevailing wage regulations. While a specific budget range is not disclosed, the procurement allows for flexibility in project scope based on available funding, meaning not all identified maintenance activities may be completed during the initial contract period. Contractors will be required to provide a one-year warranty on all work, and the University maintains discretion in awarding contracts across the four identified parking lots.