Park Ranger Safety Equipment & Uniforms

The City of Phoenix Parks and Recreation Department is requesting sealed offers for park ranger safety equipment and uniforms, with proposals due November 6, 2026, and a non-mandatory pre-offer conference scheduled for October 19, 2026. Award will be made to the lowest responsive and responsible offeror whose bid conforms to all material requirements.

The scope includes concealable Level IIIA ballistic vests with custom embroidery and fittings, outer vest carriers in silver and tan colors, retractable friction-lock steel batons (26 inches expanded length), and OC spray (Saber Red 1.33% MC 3.0 OZ Stream or equivalent). The contractor must maintain a local residence for fittings during normal business hours and provide two fittings per park ranger; all embroidery and fitting costs must be included in the vest price. A minimum five-year warranty (or manufacturer's warranty, whichever is greater) is required. Delivery must occur between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding City holidays, with all prices F.O.B. destination to various Park Ranger Stations. The contractor must have been in operation for a minimum of five years and maintain Standard Risk Level background screening and certificates of insurance within 14 calendar days of award.

The contract term is five years, commencing December 1, 2026, or the date Phoenix City Council approves, whichever is later, with no options to extend. All prices must be firm and fixed for the initial one-year period; annual price increase requests are permitted thereafter with 60 days' written notice and supporting documentation, subject to Chief Procurement Officer approval. The City will process payment within 30 to 45 calendar days of receipt of correct invoices. Questions are due October 22, 2026, at 2:00 p.m. Contractor error returns require full refunds for non-customized items and partial refunds (50 percent) for customized items. Authorized representatives must execute a Sensitive Security Information Acknowledgement Form as a condition of receiving access to project-specific sensitive security information under 49 C.F.R. Parts 15 and 1520.