Exhibit_A.pdf

Exhibit A is a specification document for the City of Phoenix Parks and Recreation Department's procurement of park ranger safety equipment and uniforms under solicitation PKS-IFB-27-0471. The City is requesting sealed offers for concealable Level IIIA ballistic vests with custom embroidery and fittings, outer vest carriers in silver and tan colors, retractable friction-lock steel batons (26 inches expanded length), and OC spray (Saber Red 1.33% MC 3.0 OZ Stream or equivalent). Proposals are due November 6, 2026, with a non-mandatory pre-offer conference scheduled for October 19, 2026, and questions due October 22, 2026, at 2:00 p.m. Award will be made to the lowest responsive and responsible offeror whose bid conforms to all material requirements. The contract term is five years, commencing December 1, 2026, or upon Phoenix City Council approval, whichever is later, with no options to extend.

All prices must be firm and fixed for the initial one-year period, with F.O.B. destination pricing to various Park Ranger Stations. Annual price increase requests are permitted thereafter with 60 days' written notice and supporting documentation, subject to Chief Procurement Officer approval. The contractor must have been in operation for a minimum of five years, maintain a local residence for fittings during normal business hours, and provide two fittings per park ranger with all embroidery and fitting costs included in the vest price. A minimum five-year warranty (or manufacturer's warranty, whichever is greater) is required. Delivery must occur between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding City holidays. The contractor must maintain Standard Risk Level background screening and provide certificates of insurance within 14 calendar days of award. The City will process payment within 30 to 45 calendar days of receipt of correct invoices, with contractor error returns requiring full refunds for non-customized items and partial refunds (50 percent) for customized items.