Park City School District Charter Bus

Park City School District is requesting proposals for charter bus services to support approximately 250 scheduled trips annually, primarily for Park City High School athletic events and instructional field trips, with proposals due September 10, 2026 at 2:00 PM MST and evaluation scheduled September 14–18.

Bidders must demonstrate a minimum of five years of established charter bus operation prior to the bid opening date. Mandatory requirements include compliance with all safety specifications, drug-tested drivers holding commercial bus licenses with minimum one year of commercial driving experience, 24-hour dispatch availability, wheelchair-accessible vehicles, GPS tracking, and emergency notification capabilities. The district will maximize yellow school bus capacity; charter buses are expected to fulfill approximately 75% of remaining trips. Pricing must be guaranteed for the contract term and include flat rates for five-hour minimums, hourly rates, mileage rates, fuel surcharges, deadhead miles, and cancellation fees.

The resulting contract is for one year with an option to renew for up to four additional years; the district reserves the right to cancel with 30 days written notice. Pricing accounts for 20 of 100 total evaluation points, with the lowest bid receiving full points and successive bids receiving 90%, 80%, 70%, and so forth. Contractors with existing district contracts need not resubmit. The Offeror Information Form requires disclosure of fleet size and vehicle types, driver qualification and screening processes including reference checks and criminal background investigations, in-service training programs, vehicle accident history over the preceding three years, preventive maintenance schedules with daily inspection requirements, and prior contract terminations or litigation with school districts or public transportation agencies within the past ten years. Fifty percent of the bidder's fleet must be no older than five years. Bidders must provide three references from school district or public transportation contracts within the last five years and certify that goods or services are produced or performed in Utah. All contractors must maintain commercial general liability coverage of at least $1 million per occurrence and $3 million aggregate, and commercial automobile liability insurance of $1 million minimum. The district covers driver lodging for overnight trips but not incidentals; drivers supply their own meals and admission fees.