Palestine Fish Hatchery Improvements

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is issuing a Centralized Request for Quote (CRFQ 0310 DNR2400000020) for rehabilitation and modification services at the Palestine State Fish Hatchery located at 27 Paddlefish Lane, Elizabeth, West Virginia in Webster County. This construction procurement seeks bids for the rehabilitation and modification of twenty existing ponds, including excavation, compaction, bentonite application for sealing, installation of new 10-inch Waterman gate valves, anti-seepage collars, 10-inch HDPE outlet piping, concrete headwalls, and construction of catch basin pads. The base bid includes rehabilitation of Ponds 5, 6, 10, 11, 12, 14, 15, 16, 25, and 26, with two additive alternates covering Ponds 1–4, 28–30 (Alternate 1) and Ponds 18–21 (Alternate 2). Qualified bidders must possess a valid West Virginia contractor's license, demonstrate prior experience completing at least three similar projects, and meet insurance requirements including Commercial General Liability coverage of $1,000,000 per occurrence and Automobile Liability coverage of $500,000 per occurrence. Bidders must also submit a 5% bid bond, performance bond equal to 100% of contract value, and labor/material payment bond equal to 100% of contract value. Critical deadlines include a mandatory pre-bid meeting on May 8, 2024 at 1:00 PM ET at the project site, questions due by May 15, 2024 at 4:00 PM ET, and the final bid due date of June 27, 2024 at 1:30 PM ET, with bids submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. The contract is fixed at 365 days from the notice to proceed, with the contractor required to mobilize within 10 days and complete work within the contract period during standard work hours of Monday through Friday, 7:00 AM to 7:00 PM, excluding state holidays, with liquidated damages assessed at $500 per day for delays beyond the contract completion date.

The solicitation does not specify set-asides for disadvantaged enterprises or minority-owned businesses, nor are there reciprocal preferences applied to non-resident bidders; however, contractors must comply with West Virginia's local labor market hiring requirement of 75% for public improvement projects and submit drug-free workplace affidavits. No incumbent vendors or current contractors are identified in the procurement documents. The project is funded entirely through state sources via the West Virginia Division of Natural Resources and is not subject to Davis-Bacon wage requirements, though contractors must comply with West Virginia Department of Environmental Protection construction stormwater permit requirements and implement specified erosion control measures including super silt fence installation. Pricing shall be submitted as lump-sum bids for the base bid and each alternate, with unit costs and quantities provided for line items including mobilization/demobilization (not to exceed 10% of contract value), surveying (not to exceed 5%), and quality control (not to exceed 5%). The specific contract award value and total budget range are not disclosed in the available solicitation documents. Prospective vendors should direct inquiries to Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.