Pagers, lease of, term contract, RE-quote

Palm Beach County's Purchasing Department issued Request for Quotation #950619RR/CR on January 2, 2019, for the lease of paging services on a term contract basis. The procurement seeks firm, fixed pricing for alphanumeric and digital numeric pagers with associated network services providing local, statewide, and nationwide coverage. The County currently operates an inventory of 109 alphanumeric pagers and 55 digital numeric pagers and requires quotations to be submitted by January 10, 2019, at 4:00 P.M. Palm Beach County Local Time. Deliverables include initial equipment delivery within fifteen calendar days of receiving a delivery order, replacement pagers within two business days for non-emergency requests and one business day for emergency requests, monthly itemized billing in electronic spreadsheet format, detailed coverage maps demonstrating 95% outdoor and 90% indoor reliability rates, and an account manager for service coordination. All costs including labor, materials, delivery, installation, maintenance, repairs, batteries, and customer service must be included in single, fixed unit prices per pager per month with no escalation clauses permitted throughout the initial term and any renewal periods. Successful quoters must hold a valid Federal Communications Commission license, comply with all applicable FCC Rules and Regulations, and meet all specified performance standards to avoid contract termination for default.

The contract will be awarded on a lot-by-lot basis to the lowest responsive and responsible quoter, with an initial term of twelve months or until the estimated amount is expended at the County's discretion, followed by an option to renew for four additional twelve-month periods upon mutual written agreement. Local preference of up to five percent may be applied to quoters with permanent places of business in Palm Beach County, and small business enterprise preference considerations may also apply to eligible vendors. The County may terminate the contract for convenience upon five days' written notice, providing flexibility in the procurement structure. No minimum order requirements are imposed on vendors, and no incumbent vendors or budget values were specified in the solicitation documents. The competitive nature of this procurement, combined with the preference considerations available to qualified local and small business enterprises, creates opportunities for diverse vendors to participate in providing critical communication services to Palm Beach County.