Utility line locating services, term contract

Palm Beach County Board of County Commissioners, Procurement Department, is soliciting bids under IFB #27-001/YE for utility line locating services on an as-needed term contract, with questions due November 20, 2026 at 4:00 p.m. and bids due December 14, 2026 at 4:00 p.m. Palm Beach County local time. A 5% Local Preference may be awarded to bidders with a permanent place of business in Palm Beach County, and a 5% Glades Local Preference may be awarded for services provided in the Glades area. Bidders verify eligibility through a valid Business Tax Receipt and Certification of Business Location.

The Small Business Development (SBD) Program requirements apply to the non-federally funded portions of the solicitation. Bidders submit Schedule 1 and Schedule 2 documenting subcontractor participation and SBE involvement, where applicable. Schedules 3, 3(a), and 4 govern subcontractor payment reporting during performance. Responsiveness is tied to the schedule requirements when an API goal is mandated. Bidders and all subcontractors must be registered in the County's Vendor Self Service (VSS) system, with subcontractor registration required before contract finalization.

Pricing must be firm, fixed unit pricing with no escalation clauses. Prices remain firm for ninety days from bid submission and throughout the initial term and any renewal terms. Bidders must comply with E-Verify employment eligibility verification, criminal history records checks for certain facility access, Commercial Non-Discrimination requirements, drug-free workplace certification, and human trafficking affidavits. Bidders must also disclose litigation history with Palm Beach County or other governmental entities within the past five years.

Sealed bid packages must include one electronic copy on CD or flash drive in PDF format and be delivered to the Palm Beach County Procurement Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199.