P26-07 Bus Installation Services

Forsyth County Schools is conducting a competitive solicitation for Bus Installation Services under RFP P26-07, with proposals due by April 17, 2026, at 3:00 PM through the Euna Procurement platform. The procurement seeks qualified contractors to provide as-needed installation and repair services for equipment across the school district's fleet of over 300 buses, including radios, GPS systems, cameras, lighting, monitors, speakers, and general equipment repairs. Pricing must be structured on a time and material basis with itemized hourly labor rates that encompass wages, taxes, insurance, equipment, overhead, permits, and profit, while material and rental equipment will be billed at a percentage markup over documented cost. The awarded contract will be valid for one year from the award date with options to renew for up to four additional one-year periods by mutual agreement, and FCS reserves the right to award to multiple contractors or establish a pool of qualified vendors. Evaluation criteria extend beyond cost considerations and include contractor qualifications, experience, past performance, references, and proposed methodologies, with awards made to the lowest responsive and responsible bidder meeting all specifications and demonstrating clear capability to deliver services. Contractors must maintain Commercial General Liability insurance of $1,000,000, Commercial Automobile Liability of $1,000,000, and Umbrella/Excess Liability of $2,000,000, with Forsyth County Schools named as an additional insured, and all personnel must complete the district's Safety-Check Contractor Identification System registration and pass sexual offender database checks.

No specific set-aside designations or disadvantaged enterprise restrictions are identified in the solicitation documents provided. All contractors must comply with O.C.G.A. 13-10-91 requirements by registering with and utilizing E-Verify throughout the contract period and any renewals, with subcontractors also required to submit E-Verify affidavits; alternatively, contractors without employees may submit copies of driver's licenses or state-issued identification instead. All proposals must be submitted with a completed Contract Agreement form and Contractor Affidavit to be considered responsive, and vendors are prohibited from contacting FCS staff directly, with all communications conducted exclusively through the Euna Procurement platform. No incumbent vendors or existing contractors are identified in the solicitation materials, and no specific budget range or award value is disclosed in the available documentation. FCS reserves broad discretion to accept or reject any part of proposals, award by line item, or cancel purchases, and vendors may be permanently removed from the vendor list for failure to meet delivery dates or specifications.