P26-01 Interpretation & Translation Services

Forsyth County Schools in Georgia is issuing Request for Proposal (RFP) P26-01 for comprehensive interpretation and translation services to support communication with non-English speaking families throughout the school district. The procurement seeks qualified vendors capable of delivering on-site interpretation, over-the-phone interpretation (OPI), video remote interpretation (VRI), and document translation services on an as-needed basis across multiple languages, with Spanish and all other languages requiring separate rate structures. Vendors must demonstrate experience in general and special education settings, maintain a sufficient pool of interpreters capable of responding within 48 hours, maintain a physical office location in Georgia for in-person services, and ensure all interpreters and translators pass written and oral language examinations, complete background checks including sexual offender database screening, and maintain FERPA compliance. Interpretation services must be available between 7:30 AM and 8:30 PM, Monday through Friday, with pricing structured as flat rates per minute and per hour for interpretation services and per-word pricing for document translation. Vendors must submit proposals through the FCS Euna Procurement Portal by 3:00 PM Eastern time on March 26, 2026, with contract commencement scheduled for July 1, 2026, for an initial twelve-month period with optional annual renewals for up to four additional years. Required qualifications include submission of proof of Commercial General Liability Insurance with $1,000,000 limits, Commercial Automobile Liability Insurance with $1,000,000 combined single limits, and Umbrella/Excess Liability Insurance with $2,000,000 per occurrence minimums, along with completion of a Contractor Affidavit verifying E-Verify authorization and compliance.

The RFP does not specify set-aside designations or restrictions limiting participation to particular types of organizations, nor does it identify any incumbent vendors or current contractors. No specific budget range or award value is provided in the solicitation documents; the award structure establishes a qualified contractor pool of undetermined size with no guarantee of work volume but an opportunity for vendors to present candidates for evaluation by the FCS Student Services Department. Vendors must acknowledge acceptance of all general and special terms and conditions outlined in the contract agreement, including firm pricing for the contract duration and default payment terms of net 30 days unless otherwise negotiated. The district reserves the right to implement cancellation fee waivers when notice is provided at least 12 hours in advance, during inclement weather closures, or natural disasters. All submissions must be made exclusively through the FCS Euna Procurement Portal, with proposals submitted through any other means rejected and not considered for evaluation.