Owensboro Police Department Uniforms

The City of Owensboro, Kentucky, located in Daviess County, is soliciting bids through Request for Bids (RFB) #4467 for a single qualified vendor to provide comprehensive uniform supplies, footwear, leather goods, and associated equipment to the Owensboro Police Department. The vendor must have been in business for a minimum of five years and will be responsible for supplying multiple uniform categories including standard patrol duty uniforms (men's and women's), dress uniforms, training uniforms, festival uniforms, tactical gear, outer wear, accessories, footwear, leather duty gear, and specialized equipment for bike patrol, emergency response teams, hazardous devices units, criminal investigation division, and honor guard units. All items will be awarded to one successful bidder, with each line item bid as a quantity of one to establish firm unit pricing, though actual annual purchase quantities will vary and are not guaranteed. The vendor must obtain approval from the Police Chief or designee and the Purchasing Manager for any proposed substitutions or equivalent products by 5:00 PM Central Time on March 27, 2026. Bid opening is scheduled for 3:00 PM local time on Friday, April 10, 2026, conducted via Microsoft Teams. Pricing must be quoted F.O.B. Destination with all freight costs included and must remain firm for a minimum of 60 days after bid opening. The contract term is one year from award with the option to renew for four additional one-year periods at the current bid price or with negotiated price increases supported by written justification submitted at least 30 days before contract expiration.

No specific set-aside designations for disadvantaged enterprises, women-owned businesses, or minority-owned businesses are indicated in the procurement documents. However, all bidders must comply with Kentucky campaign finance laws as certified through the Statement Required Pursuant to KRS 45A.395 and must demonstrate vendor compliance with Kentucky statutes covering corporate taxes, sales and use taxes, income taxes, wage and hour requirements, occupational safety, unemployment insurance, and workers compensation as certified through the Vendor's Statement of Compliance pursuant to KRS 45A.343. The successful bidder must provide a 100% performance bond within ten working days of award, maintain workers' compensation insurance (statutory), commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and commercial automobile liability of $1,000,000 if delivering on-site or for fittings. The vendor is responsible for all measuring, fitting, embroidery, patches, and delivery services with a maximum 45-day delivery window, with failure to meet delivery schedules resulting in a 15% penalty per item. No incumbent vendors or budget values are specified in the available procurement documents, and the City is exempt from federal excise, transportation, and Kentucky sales taxes on items supplied directly by manufacturers or vendors.