Outdoor Access Point Purchase & Installation

Red Clay Consolidated School District, Delaware, is soliciting proposals under RFP RCCD2726-OTDRACSSPT for outdoor wireless access points and installation services, with submissions due January 5, 2027 at 2:00 p.m. Award is contingent on the District receiving E-Rate Category II funding for internal connections in the 2027 filing year. If that funding is denied, all proposals will be rejected and the project will not proceed.

The District seeks up to 100 HPE Juniper AP66 access points and up to 12 HPE Juniper AP66D outdoor access points, or equivalent models, across multiple school locations. Vendors may bid hardware only, installation only, or both. Installation bidders must attend a mandatory walk-through, and failure to attend results in bid rejection. Walk-throughs are scheduled through Rob Pritchard at rob.pritchard@redclay.k12.de.us. Vendors must provide an E-Rate SPIN number and an FCC Registration number and accept purchase orders for the discounted E-Rate amount, with the remainder paid through the E-Rate program. Pricing must be submitted as a unit price for access points bundled with seven-year licenses and support, plus a per-unit installation price. Proposals that do not follow this structure will be rejected. Pricing must hold through June 30, 2028. The 10% bid deposit and 100% performance bond are waived. Contractors must carry general and professional liability insurance of at least $1,000,000 and provide a Certificate of Insurance before starting work.

Evaluation weights are 35% cost, 25% experience in Delaware government and K-12 locations, 20% authorization as a reseller of the proposed equipment, and 20% warranty repair and replacement mechanisms. The District may award to multiple vendors and may terminate with 30 days' written notice and no early termination charges. The contract runs from board award through June 30, 2028, with one optional one-year extension by mutual agreement.

Appendix A states that the work is subject to Delaware prevailing wage requirements, with weekly sworn payroll submissions, and to the Contractor Registration Act. Contractors with ten or more employees must complete an Affidavit of Craft Training Compliance when selected for a project that meets prevailing wage requirements.