Our story project field excursion to alabama

Buffalo Public Schools' Culturally and Linguistically Responsive Initiatives is seeking a vendor to organize a comprehensive three-night, four-day educational field excursion to Montgomery and Selma, Alabama, scheduled for March 30 - April 2, 2026. The procurement opportunity requires a full-service travel and event planning vendor capable of managing logistics for a group consisting of 12 adults and 70 students. Specific deliverables include comprehensive travel arrangements, transportation coordination, hotel accommodations, meal planning, guided tours of historical sites, and educational programming aligned with curriculum standards. The vendor must develop a detailed itinerary incorporating visits to significant Civil Rights locations and demonstrate expertise in managing large student group travel with appropriate adult supervision. The proposal submission is due by December 23, 2025, with vendors required to provide comprehensive cost proposals that include line-item details for transportation, lodging, meals, guided tours, and program activities. Vendors must showcase experience organizing educational travel for similar-sized groups and possess in-depth knowledge of historical sites and educational resources in the Montgomery and Selma area.

The procurement opportunity includes specific requirements for Minority and Women-Owned Business Enterprises (MWBE) participation, as evidenced by the Subcontractor Listing and MWBE Utilization Plan form included in the documentation. Vendors must list all subcontractors, their percentage of contract value, and provide MWBE certification documentation. The procurement process adheres to Buffalo Public Schools' standard terms, conditions, and procurement policies, including Policy 5414 addressing Minority and/or Women Owned Business Enterprises. While specific award value is not explicitly stated, vendors must comply with equal employment opportunity reporting requirements and provide a W-9 form for tax identification. The procurement is subject to strict contact restrictions during the evaluation period, with potential disqualification for improper communication. Vendors must also submit non-collusive bidding certifications and demonstrate compliance with federal, state, and local procurement regulations. The contract appears to be a one-time engagement for the specific 2026 field excursion, with no indicated renewal options.