10-5410-003 - Submission Instructions - 26-0626-040.pdf
PDF 239 KB Posted
- Attached to
- OUR STORY PROJECT FIELD EXCURSION TO ALABAMA
- Solicitation number
- 26-0626-040
- Issued by
- New York
About this file
This submission instructions document outlines requirements for vendors responding to the New York State contract opportunity for the Our Story Project Field Excursion to Alabama. The project involves planning and organizing a three-night, four-day trip scheduled for March 30 through April 2, 2026, accommodating 12 adults and 70 students traveling to Montgomery and Selma, Alabama. The vendor selected will be responsible for coordinating all aspects of travel logistics and developing the complete itinerary for the excursion. The submission instructions establish the formal procedures, documentation requirements, and format specifications that bidders must follow when preparing and submitting their proposals in response to this contract solicitation.
The document establishes the procedural framework and compliance standards necessary for bid submission but does not specify pricing terms, set-asides, incumbent information, or detailed funding requirements within the submission instructions themselves. Prospective vendors must adhere to all outlined submission procedures, including proper documentation formatting and adherence to specified deadlines, to ensure their proposals receive consideration for award. Detailed pricing, scope requirements, and additional contract terms are contained in the related scope of work and project description documents that accompany this submission instructions file.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-23JQ)
Questionnaire:
Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
01CP)
Questionnaire:
Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf)
Multiple Required
Insurance Certificate
File Type: PDF (.pdf)
Multiple Required
Current W-9 File Type: PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf)
Multiple Required
Disclosure Narrative
File Type: PDF (.pdf)
Multiple Optional
Debarment Narrative
File Type: PDF (.pdf)
Multiple Optional
Certifications File Type: PDF (.pdf)
Multiple Optional
Policy 5414
(MWBE)
Compliance
File Type: PDF (.pdf)
Multiple Optional
Narrative
Subcontractor Documentation
File Type: PDF (.pdf)
Multiple Optional
Anti-Lobbying Narrative
File Type: PDF (.pdf)
Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf)
Multiple Optional
TOTAL ALL
INCLUSIVE
COST
Data Type:
Number
N/A Required
DAY BY DAY
AGENDA
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
BY EVENTS
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
OF COST BY
THE NUMBER
OF STUDENTS
AND ADULTS
File Type: PDF (.pdf)
Multiple Required
NARRATIVE
TO SCOPE
File Type: PDF (.pdf)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 90 Travel and Food and Lodging and
This segment includes services
Commodity Set Commodity Code Title Description
Entertainment Services associated with tourism, travel or entertainment. This segment also includes services provided by restaurants, hotels, movie theaters, cinemas and sporting events as well as spas, fitness and health clubs
UNSPSC 901215 Travel agents
UNSPSC 86132202 Field trip service Service provided for various field trips outside of schools
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/211791.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/211791
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Dec 23, 2025 12:30 PM EST.
The Question period for this opportunity starts Nov 24, 2025 12:00 PM EST. The Question period for this opportunity ends Dec 08, 2025 8:00 AM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Dec 23, 2025 12:30 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
File details come from the government source that posted it. Updated .