OSR southwestern maintenance open-end

The West Virginia Department of Environmental Protection (DEP), Office of Special Reclamation, is soliciting bids to establish an open-end master agreement for comprehensive maintenance services across the southwestern region of Preston County and nine additional counties (Putnam, Clay, Boone, Mingo, Cabell, Kanawha, Logan, Lincoln, Mason, and Wayne, plus the portion of Nicholas County west of US Route 19). This Agency Request for Quote (ARFQ 0313 DEP2200000044) seeks vendors capable of providing an extensive array of heavy equipment, materials, labor, and specialized services for environmental reclamation and site maintenance work, encompassing 97 line items including various dozers (D-8N, D-6H, D-3G LGP, D-5G LGP), excavators (Caterpillar and John Deere models), loaders, graders, pumps, and specialized machinery, as well as multiple types and grades of stone, limestone products, seed mixtures, fertilizers, mulch, geotextiles, and erosion control products with labor available at 100 hours per order. Qualified contractors must possess a valid West Virginia contractor's license issued by the West Virginia Contractors Licensing Board, maintain a wvOASIS account, submit all bids electronically through the wvOASIS Vendor Self Service Portal, and comply with mandatory terms identified in the solicitation documents. The technical questions deadline is January 11, 2022 at 5:00 PM, and all bids must be submitted electronically by the closing date of January 18, 2022 at 10:30 AM, with results made available to the public within 24 hours of closing on the DEP website. Apparent low bidders on construction contracts exceeding $250,000 must submit a subcontractor list within one business day of bid opening, identifying all subcontractors performing more than $25,000 of work with their license numbers. Award notification will be provided via email to the successful bidder, with the buyer contact being Linda L. Stanley at (304) 926-0499 or linda.l.stanley@wv.gov.

No specific set-asides or restrictions on organization types are identified in the solicitation documents; however, vendors are subject to standard West Virginia procurement compliance requirements including submission of a notarized drug-free workplace affidavit for public improvement contracts and a DEP Procurement Affidavit confirming the vendor is not in default on monetary obligations to the state or political subdivisions and does not owe debts exceeding one thousand dollars in aggregate. A bid bond equal to five percent of the total bid amount is required, with a dated Power of Attorney from the surety company; the surety must be licensed in West Virginia to transact surety insurance. No incumbent contractor is identified in the solicitation materials. The contract is structured as an open-end master agreement with a total contract value capped at $500,000 across the entire contract term including all renewals, with no individual work directive exceeding $25,000, and unit prices to be established through the bidding process rather than specified in advance. The contract term is initially set for one calendar year and may be renewed for up to three successive one-year periods upon mutual written consent and approval by the Attorney General's Office. Pricing is firm for the life of the contract, and contractors must maintain commercial general liability insurance with limits of at least one million dollars for bodily injury and property damage per occurrence, along with Workers' Compensation and Employers Liability Insurance.