OSR Southern Maintenance - Open End

The West Virginia Department of Environmental Protection (WVDEP), Office of Special Reclamation (OSR), is soliciting bids for an open-end master agreement (ARFQ 0313 DEP2500000071) titled "OSR Southern Maintenance" to support land reclamation and maintenance activities across ten southern West Virginia counties: Greenbrier, Summers, Raleigh, McDowell, Wyoming, Fayette, Nicholas (east of U.S. Route 19), Mercer, Pocahontas, and one site in Webster. The procurement encompasses a comprehensive range of equipment rental, materials, and labor services across 97 line items, including heavy equipment such as Caterpillar crawler dozers (D-6H and D-5G models), hydraulic excavators, skid steer loaders with various attachments, dump trucks, articulated trucks, motor graders, pressure washers, vibratory rammers, and mini hydraulic excavators; materials for revegetation, soil stabilization, and drainage including seed mixtures, limestone, stone riprap, geotextile fabrics, geomembranes, concrete, grout, and erosion control items; and labor services for general laborers and equipment operators with estimated quantities ranging from 1 to 500 units depending on item type. All equipment must be supplied with qualified operators and maintained in good working condition, with all materials requiring approval from an OSR representative before use. Bidders must submit pricing for all line items using the wvOASIS Vendor Self Service system at www.wvOASIS.gov, with unit pricing required based on hourly rates for equipment and labor, per-unit pricing for materials, and per-ton or per-linear-foot pricing depending on commodity type. The solicitation was posted on May 9, 2025, with a closing date of May 13, 2025, at 10:30 a.m.; a technical questions deadline of May 6, 2025, at 4:00 p.m. was established, with all bids submitted electronically and vendors required to acknowledge receipt of all addenda (Addendum No. 1 corrected quantities for items 67 and 68 from 20 hours to 1 unit each). Evaluation criteria emphasize vendor ability to supply all specified equipment and materials on demand with readily available and operable equipment, compliance with mandatory requirements identified by "must," "will," and "shall," and adherence to all technical specifications and construction standards referenced in AASHTO guidelines. Contact for additional information is Linda L. Stanley at (304) 414-1144 or linda.l.stanley@wv.gov.

The solicitation does not identify specific set-asides for disadvantaged enterprises or restrict participation based on organization type; however, all bidders must comply with West Virginia Code requirements including contractor licensing under 21-11-2 or 30-42-2, drug-free workplace affidavits and policies, local labor market hiring requirements, and Davis-Bacon wage rates if federally funded. No incumbent contractor information or current infrastructure requirements are specified in the solicitation documents. All vendors must submit a bid bond of five percent of the total bid amount, a performance bond of 100 percent of contract value, and a labor/material payment bond of 100 percent of contract value; maintain commercial general liability and automobile liability insurance with minimum limits of $2,000,000 for bodily injury and property damage per occurrence (or $1,000,000 for contracts valued at $25,000 or less); and comply with liquidated damages of $1,000 per working day for completion delays beyond the contract period, except for winter shutdowns or Department-approved extensions. Pricing is firm for the contract life unless otherwise specified, and the contract is structured as a term contract with an initial one-year period subject to renewal for up to three successive one-year periods with mutual written consent. No specific award value or budget range is provided; instead, the open-end master agreement structure allows for flexible pricing of individual line items without a predetermined total contract value, with the state able to call off various services and materials as needed throughout the contract term. Invoicing and shipping are directed to the Environmental Protection Office of Special Reclamation at 1159 Nick Rahall Greenway, Fayetteville, West Virginia, and vendors must submit signed invoices within 30 days of completing each work directive.