ADDENDUM 1 ARFQ DEP25-71.pdf
PDF 328 KB Posted
- Attached to
- OSR Southern Maintenance - Open End
- Solicitation number
- ARFQ 0313 DEP2500000071 2
- Issued by
- Calhoun County, West Virginia
About this file
This is Addendum 1 to ARFQ DEP25-71, issued by the West Virginia Department of Environmental Protection (DEP), modifying an open-end solicitation for OSR Southern Maintenance services. The addendum publishes vendor questions and responses and corrects the quantity specification on commodity lines 67 and 68 from 20 hours to 1 each, with the unit of measure changed from hour to each for mobilization and demobilization of equipment including tandem trucks, one-ton pickup dump trucks, skid steers, mini excavators, pressure washers, and vibratory rammers. Work will commence as soon as possible following contract award on an as-needed basis across multiple counties with no predetermined work estimates by county. Vendors must acknowledge receipt of all addenda by submitting an Addendum Acknowledgement with their bid to avoid disqualification.
Payment is processed through the Office of Special Reclamation (OSR) representative, who records hours worked daily against corresponding line items, entering data into SPREC for calculation of final payout upon project completion. Vendors must submit signed invoices within 30 days of completing each work directive, with each invoice containing the project name, permit number, work directive number, contract number, and service dates. Mobilization and demobilization for tandem trucks, dump trucks, skid steers, and mini excavators are paid at the hourly rate from the vendor's shop or previous site to the current work site, with demobilization from the current site to the next site or vendor's shop; however, mobilization and demobilization for pressure washers and vibratory rammers are included in the hourly rate with no separate payment. A performance and payment bond is required. Supporting documentation for materials used must be provided, though wage documentation is not required.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ DEP2500000071
Addendum Number: _1___
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[] Modify bid opening date and time
[] Modify specification of product or service being sought
[x] Attachment of vendor questions and responses
[] Attachment of pre-bid sign-in sheet
[x] Correction of error
[] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
1. Questions and answers
2. To correct the quantity from 20 to 1, and the unit of measure from hour to each, on commodity lines 67 and 68.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Addendum # – Vendor Questions Response
ARFQ DEP2500000071
OSR Southern Maintenance - Open End
Q1. How soon will work begin upon the contract award?
A1. Work will commence as soon as possible after the contract award.
Q2. Is there an estimate of the work required in each county?
A2. No. Work is requested on an as needed basis.
Q3. I saw recent bids and awards for other contracts, is there a way to look at the contract award for prior years of this particular contract?
A3. This was previously published on ARFQ DEP2400000062 on 4/22/2024
Q4. Can the payment process be summarized/explained?
A4. Each day on site the total hours worked will be added to the corresponding line item for specified equipment, labor, etc. by the OSR Representative. This information is entered into SPREC and at completion of project, the Field verification, Final Work Directive, and Invoice will be calculated for total payout on Work Directive. The invoice then is sent to the vendor for signature. The Vendor shall submit a signed invoice to OSR via email at DEPDLRProcurement@wv.gov within 30 days of completion of each work directive. Invoices must be submitted for each work directive individually and must contain the Project Name, Permit Number, Work Directive Number, Contract Number and the dates of service (beginning and ending date work was performed). The Vendor shall provide
Supporting Documentation including documentation for materials used (e.g., stone tickets, pipe).
Documentation of wages paid is not a requirement of this Contract.
Q5. Line Item 67, and 68 needs to be changed to LF or LS…..on all mobilization and demobilization of the Tandem, 1 ton pick up dump, skid steer, mini excavator, pressure washer, Vibratory Rammer, is these items paid from vendors shop to work site or does it need to be included in the hourly rate on the job site.
A5. Bid Items 67 and 68 shall be changed to per EA for each 20-foot section provided.
On Bid Items that state “Mobilization and Demobilization shall be paid at the hourly rate of the specified machine.”, mobilization shall be paid per hour from either the vendor’s shop or previous work directive site to current work directive site then demobilization shall be paid per hour from the current work directive site to either the next work directive site or the vendor’s shop at the hourly rate bid for the specified machine.
For the Pressure Washer and the Vibratory Rammer, “Mobilization and Demobilization shall be included in the hourly rate.” and will be incidental and included in the hourly rate for the machine with no payment for Mobilization or Demobilization.
OSR Southern Maintenance - Open End
Q6. Will there be a performance/payment bond required?
A6. Yes
Q7.
A7.
Q8.
A8.
Q9.
A9.
Q10.
A10.
Q11.
A11.
Q12.
A12.
Q13.
A13.
OSR Southern Maintenance - Open End
| Applicable Addendum Category: |
| Description of Modification to Solicitation: |
| Terms and Conditions: |
File details come from the government source that posted it. Updated .