OSR - snowplows (3) walk behind salt/chip spreader (3)

The West Virginia Department of Environmental Protection, Office of Special Reclamation (WVDEP-OSR), is soliciting bids through an Agency Request for Quote (ARFQ) for the procurement of snow removal and spreading equipment to support operations in Barbour County and across West Virginia. The solicitation, issued November 23, 2022, with bids due December 8, 2022, at 10:30 AM, seeks three snowplows and three walk-behind salt/chip spreaders. The snowplow requirements include two 96-inch units (with 12-gauge stainless steel blades, 3/8 x 6" cutting edges, 28" blade heights, electronically controlled hydraulic power units, single-hand controls with backlighting, de-ice heating headlights, snow deflectors, automatic safety trip mechanisms, and caster-mounted skid shoes) to be installed on a 2020 Ford F250 Extended Cab and a 2017 Ford F250 Super Duty XL Super Cab, and one 108-inch V-type plow with comparable specifications for a 2020 Ford F-350 Single Cab. The three walk-behind chip spreaders must have a minimum 80-pound hopper capacity with weather covers and adjustable baffles for application pattern control. All equipment must be delivered and installed within 14 days of order placement at vendor-selected locations within 100 miles of Grafton, West Virginia, or at designated WVDEP-OSR shops located in Preston, Marion, and Upshur Counties. Vendors must provide two-year 100% parts and labor warranties, and the contract will be awarded to the vendor providing the lowest overall total cost for all items meeting mandatory specifications. The technical question deadline is December 1, 2022, at 5:00 PM, with inquiries directed to buyer Linda L. Stanley at (304) 926-0499 or linda.l.stanley@wv.gov. Bids must be submitted electronically through the wvOASIS Vendor Self Service platform at www.wvOASIS.gov.

The solicitation documents do not specify set-aside designations or restrictions targeting disadvantaged enterprises or particular vendor categories; however, all vendors must be properly registered with the West Virginia Purchasing Division and comply with applicable federal, state, and local laws and licensing requirements. No incumbent contractor information is identified in the available solicitation materials. Vendors must obtain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence as standard requirements. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel with 30 days' written notice or immediately if materials or workmanship do not conform to specifications. Late delivery may result in liquidated damages of $100 per day at OSR's discretion, and unacceptable items will be returned at vendor expense with no restocking charges. Specific budget ranges or award values are not disclosed in the available solicitation documents, though payment will be made according to West Virginia state payment procedures with F.O.B. destination terms and invoices submitted within 30 days of delivery to DEPSpecialRec@wv.gov.