OSR Snow Blades Specifications.pdf
PDF 232 KB Posted
- Solicitation number
- ARFQ 0313 DEP2300000034 1
- Issued by
- Barbour County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Department of Environmental Protection, Office of Special Reclamation (WVDEP-OSR) for the procurement of snow removal and spreading equipment. The solicitation requests bids for three snowplows and three walk-behind chip spreaders. Two snowplows must be 96 inches in width with standard specifications including 12-gauge stainless steel blades, 3/8 x 6" cutting edges, 28" blade heights, electronically controlled hydraulic power units, single-hand controls with backlighting, de-ice heating headlights, snow deflectors, automatic safety trip mechanisms, caster-mounted skid shoes, and blade guides. The third snowplow must be 108 inches in width and configured as a "V" type plow with comparable specifications to the other two units. Walk-behind chip spreaders must have minimum 80-pound hopper capacity with weather covers and adjustable baffles for application pattern control. All equipment must include two-year 100% parts and labor warranties and installation at vendor-selected locations within 100 miles of Grafton, West Virginia or at designated WVDEP-OSR shops. Contract items must be delivered and installed within 14 days after order placement.
The contract will be awarded to the vendor providing the lowest overall total cost for all contract items meeting the mandatory specifications. Vendors must complete pricing pages for each item; failure to do so may result in bid disqualification. Invoices must be submitted within 30 days of delivery to DEPSpecialRec@wv.gov. Payment will be made according to West Virginia state payment procedures with F.O.B. destination terms. Late delivery may incur liquidated damages of $100 per day at OSR's discretion. Unacceptable items will be returned at vendor expense with no restocking charges, and vendors must arrange return within five days or reimburse the agency for delivery costs. Vendor default includes failure to provide compliant contract items, failure to comply with specifications or applicable laws, and failure to remedy deficient performance upon request, with available remedies including immediate contract or order cancellation.
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Other files
| File | Type | Posted |
|---|---|---|
| ARFQ DEP23-34 T&C.pdf | ||
| Final_ARFQ_0313_DEP2300000034_1_WV_ARFQ_FORM.PDF | ||
| Exhibit A Vehicle List & Locations (1).pdf |
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Text version
REQUEST FOR QUOTATION
OSR Snowplows and Chip Spreaders
Revised 10/27/2014
SPECIFICATIONS
1. PURPOSE AND SCOPE: West Virginia Department of Environmental Protection, Office of Special Reclamation (WVDEP-OSR) is soliciting bids to purchase three snowplows to fit three trucks listed on Exhibit A Vehicle List & Shop Locations and three walk behind chip spreaders.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in Section 2 of the General Terms and Conditions.
2.1 “Contract Item” or “Contract Items” means the list of items identified in Section
3.1 below and on the Pricing Page.
2.2 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS and used to evaluate the Solicitation responses.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Vendor shall provide Agency with the
Contract Items listed below. Contract Items must meet or exceed the mandatory requirements as shown below.
3.1.1 Snowplows 1 & 2 – to be installed on vehicles specified in Exhibit A.
3.1.1.1 Shall be 96 inches in width
3.1.1.2 Shall have a minimum 12-gauge 304 stainless steel blade
3.1.1.3 Shall have a minimum 3/8 x 6” cutting edge
3.1.1.4 Shall have a minimum 28” blade height.
3.1.1.5 Shall have a minimum 2 horsepower electronically controlled enclosed hydraulic power unit
3.1.1.6 Shall have a single hand operational control with backlighting.
3.1.1.7 Shall have headlights with de-ice heating capability.
3.1.1.8 Shall have a snow deflector across the entire length of the blade.
3.1.1.9 Shall have safety trip mechanism which shall hold plow rigid during plowing and trip automatically when cutting edge comes in contact with obstructions and then returns to normal plowing position.
3.1.1.10 Skid shoes shall be caster mounted mushroom type on each side of blade. Shoes shall allow for manual adjustment
3.1.1.11 Shall have blade guides mounted on either side of plow with a minimum height of 26 inches. Guides shall be red, orange or yellow in color for visibility.
3.1.1.12 Shall include a two year 100% parts and labor warranty.
3.1.1.13 Shall include installation on trucks. Installation shall be provided at a location within 100 miles of Grafton, WV. Vendor may use a WVDEP-OSR shop (listed in Exhibit A) to install Contract Item.
Shall include all labor and tools to complete installation.
3.1.2 Snowplow # 3 – to be installed on vehicle listed in Exhibit A.
3.1.2.1 Shall be 108 inches in width
3.1.2.2 Shall be a “V” type plow
3.1.2.3 Shall have a minimum 12-gauge 304 stainless steel blade
3.1.2.4 Shall have a minimum 3/8 x 6” cutting edge
3.1.2.5 Shall have a minimum 28” blade height.
3.1.2.6 Shall have a minimum 2 horsepower electronically controlled enclosed hydraulic power unit
3.1.2.7 Shall have a single hand operational control with backlighting.
3.1.2.8 Shall have headlights with de-ice heating capability.
3.1.2.9 Shall have a snow deflector across the entire length of the blade.
3.1.2.10 Shall have safety trip mechanism which shall hold plow rigid during plowing and trip automatically when cutting edge comes in contact with obstructions and then returns to normal plowing position.
3.1.2.11 Skid shoes shall be caster mounted mushroom type on each side of blade. Shoes shall allow for manual adjustment
3.1.2.12 Shall have blade guides mounted on either side of plow with a minimum height of 26 inches. Guides shall be red, orange or yellow in color for visibility.
3.1.2.13 Shall include a two year 100% parts and labor warranty.
3.1.2.14 Shall include installation on trucks. Installation shall be provided at a location within 100 miles of Grafton, WV. Vendor may use a WVDEP-OSR shop (listed in Exhibit A) to install Contract Item.
Shall include all labor and tools to complete installation.
3.1.3 Walk Behind Salt/Chip Spreader
3.1.3.1 Shall have a minimum 80-pound hopper capacity.
3.1.3.2 Shall include a weather cover for hopper.
3.1.3.3 Shall have an adjustable baffle for application pattern control.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Pages: Vendor should complete the Pricing Pages by bidding on the price per each. Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. INVOICING & PAYMENT:
5.1 Invoice: The Vendor shall submit an invoice within 30 days of delivery to
DEPSpecialRec@wv.gov.
5.2 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Delivery Time: Vendor shall deliver the installed Contract Items within 14 days after it is ordered.
6.2 Delivery Location: Vendor shall deliver and install the contract items at a facility selected by the vendor within 100 miles of Grafton, WV or a WVDEP-OSR shop (listed in Exhibit A).
6.3 Late Delivery: Late delivery may be approved at the discretion of OSR. It is OSR’s option that late delivery may be charged liquidated damages of $100 One Hundred Dollars per day.
Any Agency seeking to obtain items from a third party under this provision must first obtain approval of the Purchasing Division.
6.4 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B. destination to the Agency’s location.
6.5 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse the Agency for delivery expenses. If the original packaging cannot be utilized for the return, the Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B.to the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
mailto:DEPSpecialRec@wv.gov
6.6 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. to the Vendor’s location. The Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7. VENDOR DEFAULT:
7.1 The following shall be considered a Vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
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