OSR - Snowplows (3)

The West Virginia Department of Environmental Protection, Office of Special Reclamation (WVDEP-OSR), is issuing an Agency Request for Quote (ARFQ DEP25-41) for the procurement of three 96-inch snowplows to be installed on existing vehicles. The solicitation seeks bids for three contract items: one snowplow for a 2023 Ford F-250 with a crew cab and 6.5-liter gas engine, and two snowplows for 2024 Chevrolet Silverado 2500 trucks with double cabs and 6.6-liter gas engines. All snowplows must meet mandatory specifications including a minimum 96-inch width, 3/8 x 6-inch cutting edge, 28-inch blade height, electronically controlled hydraulic power unit, electronic toggle switch controls, de-ice heating capability on headlights, snow deflector, safety trip mechanism, caster-mounted skid shoes, and blade guides. Installation is mandatory and must be included in the bid price at a location within 100 miles of Grafton, West Virginia, with vendors permitted to use designated WVDEP-OSR shops in Preston, Marion, and Upshur counties. All snowplows must include a two-year warranty covering 100 percent of parts and labor, and delivery must occur within 14 days of order placement, with late delivery subject to liquidated damages of $100 per day. Award will be based on lowest overall total cost among vendors meeting all specifications. The technical question deadline is December 23, 2024 at 4:00 PM, and sealed bids must be submitted electronically through the wvOASIS Vendor Self Service portal by December 30, 2024 at 10:30 AM.

The solicitation documents do not identify any set-aside designations, restrictions on vendor types, or preferences for disadvantaged enterprises. No incumbent vendors or current contractors are listed in the available procurement materials. Vendors are required to maintain sufficient inventory, designate a primary contract manager available during normal business hours throughout contract performance, and comply with all applicable federal, state, and local laws. The contractor relationship is established as that of an independent contractor, with the vendor assuming all responsibility for employee compensation, payroll taxes, worker compensation insurance, and compliance with wage and hour laws. Unacceptable items will be returned at vendor expense with no restocking charge. The specific award value or budget range has not been disclosed in the available solicitation documents; however, pricing must be submitted on a per-unit basis for each of the three snowplows. Contracting officer Linda L. Stanley may be contacted at (304) 414-1144 or linda.l.stanley@wv.gov for additional information regarding this procurement opportunity.