OSR Powder Mill Processing Inc S-5027-08 & U-5017-08

The West Virginia Department of Environmental Protection, Office of Special Reclamation, is soliciting bids through an Agency Request for Quotation (ARFQ DEP26-45) for comprehensive land reclamation and acid mine drainage (AMD) treatment construction services at the Powdermill Processing facility in Wayne County, West Virginia, under permits S-5027-08 and U-5017-08. The procurement encompasses approximately 40 line items structured on both lump-sum and unit-price bases, including mobilization and demobilization, site preparation, sediment and erosion control measures (silt fence totaling 4,900 linear feet, hay bale dikes of 1,300 linear feet), excavation and backfill of highwalls (approximately 225,765 cubic yards), construction of multiple drainage ditches (Ditches 1-12 totaling approximately 7,390 linear feet), access road construction and maintenance (4,500 linear feet), installation of drainage infrastructure including 48-inch HDPE dual wall pipes, revegetation across 50 acres, incidental stone placement (1,500 tons), and surface regrading with lime and disc treatment. Bidders must submit unit prices for deliverables measured in various units including lump sum, linear feet, tons, cubic yards, and per-acre pricing. Key qualifications require bidders to attend a mandatory pre-bid meeting scheduled for December 4, 2025, at 10:00 a.m. on-site (failure to attend results in automatic disqualification), submit a 5 percent bid bond with their proposal, and provide performance and labor/material payment bonds equal to 100 percent of the contract value prior to award. Additional requirements include a valid West Virginia contractor's license, commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence (or $1,000,000 for contracts valued at $25,000 or less), compliance with Davis-Bacon wage rates, a drug-free workplace affidavit, and subcontractor listings submitted within one business day of bid opening. The technical question deadline is December 11, 2025, at 4:00 p.m., with bids due electronically through wvOASIS Vendor Self Service on January 15, 2026, at 10:30 a.m. The project includes four issued addenda that must be acknowledged with bid submission, and the contract is structured as a fixed-period agreement with a 365-day term.

There are no specific set-aside designations mentioned for disadvantaged or minority-owned enterprises in this solicitation. However, the contract is subject to the West Virginia Jobs Act, which requires that 75 percent of employees on projects exceeding $500,000 be hired from the local labor market, and contractors must submit certified payroll documentation demonstrating compliance with this requirement. No incumbent vendors or current contractors are identified in the solicitation documents. The project will be administered by Linda L. Stanley, the designated buyer, who can be contacted at (304) 414-1144 or linda.l.stanley@wv.gov for inquiries. The engineer's estimate for the entire project is $1,978,350.64, providing an indication of the expected award value, though the actual contract value will depend on competitive bidding. The work is funded through the Special Reclamation Coal Tax paid by West Virginia coal mine companies, and the contract is contingent upon appropriated or otherwise available funding, with provisions to void the contract as of July 1 of the applicable fiscal year if funding is not provided. Interested vendors should review all technical specifications, reclamation plans, and supplemental specifications provided in the procurement package and ensure compliance with all state and federal environmental regulations, OSHA requirements, and inspection standards administered by representatives from the West Virginia Division of Natural Resources, U.S. Army Corps of Engineers, U.S. Fish and Wildlife Services, and the Office of Surface Mining.