OSR C. C. Conley & Sons, Inc S-3046-91 Pond Removal Project

The West Virginia Department of Environmental Protection, Office of Special Reclamation, seeks construction and site reclamation services for the C.C. Conley & Sons, Inc. S-3046-91 Pond Removal Project located at 1159 Nick Rahall Greenway in Fayetteville, West Virginia (Monongalia County). This Agency Request for Quotation (ARFQ DEP25-34) solicits comprehensive pond removal and site restoration work encompassing eighteen line items, including mobilization and demobilization, administration, construction layout, quality control, site preparation, sediment control measures (5,500 linear feet of silt fence and 500 linear feet of hay bale dike), revegetation of eight acres with Type 1 vegetation, construction of four separate channels totaling 660 linear feet, 695 linear feet of roadside conveyance ditch, sediment ditch and bench pond regrading, road maintenance, and delivery of 1,000 tons of incidental stone. Pricing is structured with specific percentage caps on overhead items: mobilization and demobilization shall not exceed 5 percent of total contract value, administration 3 percent, construction layout 3 percent, quality control 2 percent, and site preparation 4 percent, with remaining items priced on a unit basis (per linear foot, per acre, or per ton). The contract period is 365 calendar days from the Notice to Proceed, and bidders must comply with AASHTO, ASTM, ACI, AWWA, and WVDOH standards, including submission of quality control testing plans and dewatering plans. A mandatory pre-bid meeting was held on December 12, 2024, at 10:00 a.m. on-site; the technical question deadline was December 19, 2024, at 4:00 p.m.; and bids were initially due December 30, 2024, at 10:30 a.m., extended via Addendum 5 to January 9, 2025, at 10:30 a.m., with electronic submission required through wvOASIS Vendor Self Service.

No set-asides or restrictions on responder organizations are specified in the procurement documents; however, vendors must be licensed contractors in West Virginia and maintain commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence (or $1,000,000 for contracts valued at $25,000 or less). Bidders must submit a 5 percent bid bond, 100 percent performance bond, and 100 percent labor and material payment bonds prior to contract award and comply with Davis-Bacon wage rates, drug-free workplace affidavit requirements, and workers' compensation insurance mandates. Apparent low bidders on contracts exceeding $250,000 must submit a subcontractor list within one business day of bid opening identifying all subcontractors performing more than $25,000 of work and their license numbers. No incumbent vendor is identified in the solicitation documents. The estimated project cost is $514,215, and liquidated damages of $1,000 per working day apply for delays beyond the contract completion date unless approved extensions or winter shutdowns are authorized by the Department. Contract award is contingent upon legislative appropriation and available funding, with the Department reserving the right to accept or reject any bid.