OSR Bulk Small Truck Lime & Soda Ash Briquettes

The West Virginia Department of Environmental Protection, Office of Special Reclamation (OSR), issued a Centralized Request for Quote (CRFQ) solicitation on September 27, 2022, for an open-end master agreement to supply small truck bulk deliveries of Enhanced, Pelletized, and Hydrated lime, along with Soda Ash Briquettes, to treatment sites across nine West Virginia counties: Barbour, Grant, Marion, Mineral, Monongalia, Preston, Taylor, Tucker, and Upshur. The solicitation comprises 28 line items specifying quantities of Enhanced Lime at 7 tons per location (less than 10 tons), Hydrated and Pelletized Lime deliveries ranging from 10 to 100 tons depending on county, and 3,000 pounds of Soda Ash Briquettes for Preston County. The selected vendor must provide all transportation, labor, supervision, equipment, permits, and related costs necessary for delivery, with products to be mechanically off-loaded into pneumatic tanker silos at designated treatment sites. Vendors must submit unit prices per ton for lime products and per pound for Soda Ash Briquettes, and the successful bidder will be the lowest responsible bidder meeting all mandatory specifications and requirements. The contract requires delivery within 24 hours of OSR Representative notice under all weather conditions, with products subject to visual inspection and testing upon delivery. The initial bid deadline was October 11, 2022, at 1:30 p.m., but was extended to October 19, 2022, at 1:30 p.m. through Addendum #1 to allow additional time for vendor question responses. Vendors were required to submit questions by October 4, 2022, at 4:00 p.m., and must acknowledge receipt of all addenda via a completed Addendum Acknowledgment Form to avoid potential bid disqualification.

The solicitation does not identify any specific set-aside designations or restrictions based on organizational type, disadvantaged enterprises, or minority-owned business status. No incumbent vendors or current contractors are identified in the provided solicitation documents. The contract is structured as an open-end arrangement with a one-year initial term and potential for three successive one-year renewals contingent upon mutual written consent of all parties involved, including the Agency, Purchasing Division, and Attorney General's office. All vendors must maintain Commercial General Liability Insurance of at least $1 million per occurrence and Automobile Liability Insurance of at least $1 million per occurrence prior to contract award. Invoicing must be submitted electronically within ten working days of delivery to DEPSpecialRec@wv.gov, with the contract invoice address directed to the Office of Special Reclamation at 47 School Street, Suite 301, Philippi, West Virginia. The solicitation documents do not specify an overall contract value or budget range; however, the open-end nature of the agreement and distribution across nine counties indicates a substantial procurement commitment. Interested vendors should direct inquiries to Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.