OSR Asset Mining, LLC - S-5030-95

The West Virginia Department of Environmental Protection, Office of Special Reclamation, is soliciting bids through Agency Request for Quote (ARFQ) DEP25-73 for construction and reclamation services at OSR Asset Mining, LLC Permit S-5030-95, located near Prenter in Boone County, West Virginia. This procurement encompasses a comprehensive water quality improvement project with 23 line items including mobilization and demobilization, construction layout, quality control, site preparation, sediment control measures (1,500 linear feet of silt fence and 100 linear feet of hay bale dikes), Type 1 revegetation of approximately 4 acres, pond rehabilitation and cleaning (Ponds No. 1 and 1A with limestone bed construction), sludge cell construction, access road development (totaling approximately 1,075 linear feet), channel construction (400 linear feet), drive-through crossings, corrective HDPE pipe installation (20 linear feet), sludge removal lines (1,075 linear feet total), incidental stone (500 tons), and road maintenance. The project contract period is 365 calendar days from the Notice to Proceed, with work sequenced across seven phases and structured with lump-sum payments for mobilization, construction layout, quality control, site preparation, pond construction, sludge cell construction, drive-through crossings, and road maintenance, while sediment control, revegetation, access roads, channels, piping, and stone are priced on a unit basis. The mandatory pre-bid meeting was held June 12, 2025, at 10:00 a.m. on-site, with technical questions due by June 17, 2025, and bids closed on July 2, 2025, at 10:30 a.m., submitted electronically through wvOASIS Vendor Self Service. Contractors must possess a valid West Virginia contractor's license, demonstrate compliance with federal and state environmental, safety, and labor laws including OSHA, maintain comprehensive liability insurance (minimum $2,000,000 per occurrence), furnish a bid bond of five percent of the total bid amount, and provide performance and labor/material payment bonds each at 100 percent of the contract value prior to award. Required submittals include a detailed construction schedule, schedule of values, certified payroll documentation, weekly construction reports, quality control test results from independent third-party certified testing firms, and as-built plans in AutoCAD format reflecting actual construction conditions.

The solicitation does not identify set-aside designations or restrictions specific to disadvantaged enterprises, though all contractors must comply with West Virginia licensing requirements and register with the Secretary of State and Tax Department. For contracts valued at $500,000 or more, contractors must hire at least 75 percent of employees from the local labor market and provide a subcontractor list within one business day of bid opening for any subcontractors performing more than $25,000 of work; additionally, Davis-Bacon wage rates apply to this federally funded project. Drug-free workplace policies and certified annual reports are required for contracts exceeding $100,000, and contractors must maintain workers' compensation insurance and remain free from state debt, environmental enforcement actions, and federal or state debarment at the time of award. No incumbent contractor is identified in the solicitation documents, and the project involves integration with existing site infrastructure including Ponds No. 1, 1A, and No. 2, existing access roads, and site-specific survey control and NPDES permitting requirements. The engineer's estimate for the project is $344,113, representing the anticipated total project cost, with payment structured through monthly progress estimates submitted on the fifteenth and thirtieth of each month and processed for the contract value of work performed less previous payments, including force account work compensation at actual costs plus twelve percent overhead and profit for labor, materials, equipment, and taxes.