OSME Radiographic Imaging Services - DOH

The Rhode Island Department of Health's Office of the State Medical Examiners (OSME) is seeking qualified firms to provide radiographic imaging services through a Request for Quotation (RFQ24003861). The primary objective is to obtain comprehensive total body radiographic imaging for decedents, with specific goals of identifying skeletal injuries, documenting implanted devices, and establishing positive forensic identification. Vendors must submit proposals electronically through the Ocean State Procures system by March 8, 2024, at 4:00 PM GMT, with a vendor Q&A period scheduled from February 9 to February 23, 2024. The initial contract period will span three years, beginning approximately April 1, 2024, with potential options for two additional 12-month renewal periods contingent upon vendor performance and funding availability. Prospective vendors must provide per-case pricing for radiographic imaging services across fiscal years FY24, FY25, FY26, and a potential renewal year FY27. Key qualifications include maintaining specific insurance coverage, including $1 million in general liability, workers compensation, automobile liability, and $5 million in information technology cyber/privacy coverage.

The RFQ emphasizes support for minority and women-owned business enterprises (MBE/WBE) in accordance with Rhode Island General Law 37-14.1-1, requiring vendors to submit an MBE Utilization Plan for potential contract awards. Vendors must be registered and have an "approved" status in the Ocean State Procures system to be eligible for award, with the state reserving the right to make single or multiple awards. While no specific incumbent vendors are mentioned, the solicitation includes stringent HIPAA business associate requirements due to potential access to protected health information. The contract will require comprehensive compliance with state affirmative action policies, licensing requirements, and potential conflicts of interest disclosures. Although a specific budget range is not explicitly stated, the per-case pricing model suggests flexibility in contract value based on the number of radiographic imaging cases processed during the contract period. Vendors must be prepared to integrate with existing forensic identification systems and demonstrate the capability to provide high-quality radiographic imaging services for forensic purposes.