Oregon Technical Advisory Committee (TAC) Facilitator

The Oregon Department of Administrative Services, State Procurement Services, on behalf of the Oregon Department of Education, is seeking a contractor to facilitate the State Assessment National Technical Advisory Committee (SATAC). The primary objective is to support up to three annual meetings, including one 1.5-day in-person meeting in Salem, Oregon, and two remote half-day meetings. The contractor will be responsible for comprehensive meeting management, including schedule coordination, agenda preparation, material gathering, discussion facilitation, and producing meeting summaries. Key qualifications include a lead facilitator with at least 5 years of experience in facilitating state-level strategic assessment and accountability meetings. The RFP will be evaluated using a 150-point system: 50 points for the administrative proposal, 50 points for the technical proposal, and 50 points for pricing. Proposals are due by July 14, 2025, at 11:59 p.m. Pacific time, with an anticipated contract award in August 2025. The initial contract term is two years, with potential renewal options up to a cumulative maximum of 10 years.

The State of Oregon actively encourages participation from small businesses, with a specific focus on certified disadvantaged business enterprises, including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must complete a Certified Disadvantaged Business Outreach Plan and are required to provide details on potential subcontractor involvement. The procurement includes specific requirements such as pay equity certification for contracts exceeding $500,000 and compliance with recyclable product usage standards. Proposers must submit a comprehensive Responsibility Inquiry demonstrating financial stability, contract performance history, and organizational capacity. While no specific budget range is explicitly stated in the documents, the cost proposal template suggests flexibility in pricing for the deliverables. The contractor will be responsible for covering travel, lodging, meals, and consulting fees for up to eight SATAC committee members, with the ultimate goal of supporting the Agency's Assessment Team in developing a balanced assessment system.