Opex Scanner Control Units

The Texas Comptroller of Public Accounts (CPA) has issued a Request for Offers (RFO #304-25-0497WF) for six Opex Scanner Control Units with Windows 11 operating system, targeting jurisdictions in Travis County and Austin City. The procurement aims to replace existing Windows 10 scanner control units before Windows 10 support ends in 2025, with a comprehensive scope that includes delivery, inspection, testing, and installation of control units fully configured with Opex software. The procurement requires integrating with the agency's Enterprise Content Management System, which currently processes over 450,000 tax returns, 344,000 checks, and 6,770,000 document images annually. Evaluation criteria will be weighted as follows: 40% for costs, 40% for compliance with CPA specifications, and 20% for respondent qualifications and past performance. Key procurement dates include a question submission deadline of December 3, 2024 at 2:00 PM CT, responses to questions by December 6, 2024, and a final offer submission deadline of December 10, 2024 at 2:00 PM CT, with an anticipated contract award by December 31, 2024.

The RFO does not specify any set-aside designations for disadvantaged enterprises or place restrictions on respondent types. The existing infrastructure involves seven Opex FalconV scanners with specific serial numbers (FV01180, FV01188, FV01228, FV01229, FV01230, FV01231, and FV01232), though the procurement is specifically seeking upgrades for six units. No minimum compensation or guaranteed quantity is specified in the solicitation, and vendors must include all associated costs within their price proposals. The technology must seamlessly integrate with the CPA's Enterprise Content Management System, which was initially implemented in 2014 and is critical for systematically identifying tax forms, backup documents, checks, and capturing MICR information for electronic deposits. While no explicit budget range is provided, the procurement represents a targeted technology refresh to maintain operational capabilities as Windows 10 support approaches its endpoint in 2025.