Operational Readiness

The University of Texas at Austin is soliciting qualifications from vendors to provide operational readiness advisory services supporting The Medical Complex Project, specifically Dell Medical School and the University of Texas Medical Center. This qualifications-based procurement seeks a qualified advisory partner to develop enterprise-wide operational readiness strategies, system-level operational requirements, and comprehensive readiness and transition roadmaps during the Schematic Design/Design Development phase. Key deliverables and services include establishing governance frameworks, conducting current-state readiness assessments, developing operational workflows for all major service lines and departments, creating training and competency programs, planning and facilitating simulations and clinical testing, and providing go-live support and stabilization services. Required qualifications include demonstrated experience with forward-looking operational strategies, performance on past representative projects, qualified project team members capable of delivering relevant services, effective management procedures and methods, and ability to identify and resolve complex problems. Evaluation criteria weigh experience with forward-looking strategies most heavily at 25 percent, followed by project team's ability to provide relevant services at 20 percent, performance on past representative projects at 15 percent, statement of qualifications and availability at 10 percent, management procedures at 10 percent, vendor assessment approach at 10 percent, and problem resolution capabilities at 10 percent. The proposal due date is March 6, 2026, at 2:00 PM local time via the University Bonfire Portal; a mandatory pre-submittal conference is scheduled for February 20, 2026, at 9:00 AM via Zoom, with a question deadline of February 23, 2026, at 12:00 PM. Short-listed firms will participate in interviews during March 31-April 2, 2026, with contract negotiations beginning April 8, 2026, and final award completion targeted for April 27, 2026.

Respondents must submit a completed VetHUB Subcontracting Plan demonstrating good faith efforts to solicit service-disabled veteran business participation, and the plan becomes a material part of any awarded contract. All respondents must comply with Texas Executive Order GA-48 regarding foreign adversaries, complete mandatory appendices addressing contract terms, information security requirements, and accessibility standards, and submit minimum financial documentation including two years of financial statements and a financial rating analysis to demonstrate financial stability. The procurement does not specify pricing information or budget ranges in this qualifications phase, as award value and pricing will be negotiated following respondent evaluation and interviews. Responses must remain valid for 180 days from the submittal deadline, and the University reserves the right to make single or multiple awards, negotiate terms with the highest-ranked respondent, and reject any or all responses. All delivered electronic and information resources must comply with accessibility requirements under Texas Administrative Code and the Section 508 Rehabilitation Act standards, and proposed solutions must integrate with the University's primarily Microsoft-based technology environment while meeting comprehensive information security requirements including multi-factor authentication, encryption standards, annual vulnerability testing, and compliance with NIST and PCI-DSS standards. The anticipated contract term is two years with options to renew for two additional one-year terms, plus potential month-to-month extensions not to exceed three months.