4-Appendix 3 VetHUB Subcontracting Plan HSP.pdf

VetHUB/SB Program Office: https://hubsb.utexas.edu/

Exhibit H – Policy Veteran Heroes United in Business (VetHUB)

VetHUB Subcontracting Plan for:

Formal Solicitations

Revision dated December 11, 2025

Table of Contents UT Austin VetHUB Policy Page 3

Instructions Pages 3-5

VetHUB Subcontracting Plan (HSP) Pages 6-13

VetHUB Subcontracting Opportunity Notification Form Page 14

Prime Contractor Progress Assessment Report (PAR)* Page 15

* Note 1: If awarded a contract, the Prime Contractor Progress Assessment Report (PAR) is a required form with each payment application submitted. This form is a condition of payment.

For questions or clarifications regarding the VetHUB Subcontracting Plan:

UT Austin VetHUB/SB Program Office utvethub-hsp@aus n.utexas.edu

(When communicating with UT Austin VetHUB, please reference the solicitation/contract number)

POLICY ON UTILIZATION OF

Veteran Heroes United in Business (VetHUB)

Introduction The Veteran Heroes United in Business (VetHUB) program is a state of Texas initiative to increase the opportunities available to businesses owned by service-disabled veterans (SDV) in the area of state procurement and contracting.

Accordingly, The University of Texas at Austin is fully committed to the Good Faith Effort to:

• enhance the opportunity of VetHUBs to compete for contracts and purchases

• increase the number of contracts awarded to VetHUB firms

• create a fair and open competitive market

• improve community awareness regarding VetHUBs

A state of Texas Veteran Heroes United in Business (VetHUB) Certification requires at least 51 percent of the business be owned, managed, and operated by owner(s) who meet the qualified requirement as a service-disabled veteran (SDV) (with at least a 20 percent service disability as identified by the federal military department). The business must be primarily based in Texas. The business must also meet the Small Business Administration (SBA) size standards set forth in the business categories of 13 CFR, section 121.201.

The university has designated a staff member to serve as the Veteran Heroes United in Business (VetHUB) coordinator for the agency. The VetHUB coordinator assists the university with the development of the agency's procurement specifications, VetHUB subcontracting plans, and evaluation of contracts for compliance. The VetHUB coordinator also assists state agencies and the state comptroller with VetHUB compliance, facilitating compliance with the agency's good-faith effort criteria, VetHUB reporting, contract administration and marketing and outreach efforts for VetHUB participation.

B. State of Texas Regulations Governing the Veteran Hereos United in Business Program (VetHUB)

In accordance with the Texas Government Code, Title 10, Subtitle D, Chapter 2161. Historically Underutilized Businesses, Subchapter A, state agencies, including institutions of higher education, must make a good-faith effort to use VetHUBs in state contracts, including contracts for construction, services, and commodities.

In accordance with the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter B, Rule §20.284, Statewide Annual VetHUB Utilization Goals, each state agency must make a good-faith effort to use VETHUBs in purchase contracts for construction, services (including professional and consulting services), and commodities.

UT Austin Administration Veteran Hereos United in Business Subcontracting Plans (HSP)

All Texas State agencies and institutions of higher education are required to make a good faith effort to include service-disabled veterans (SDV) in their procurement opportunities. The State of Texas uses the term Veteran Heroes United in Business (VetHUB) to distinguish State certified SDV businesses.

Statement of Probability - Subcontracting Opportunities are probable in connection with this solicitation.

Responses that do not include an HSP shall be rejected as a material failure to comply with advertised specifications in accordance with the request for qualifications.

If you are not subcontracting any portion of the services and will be fulfilling the entire contract with your own resources, complete the following sections:

1. Section 1 – Respondent and requisition information. VID # refers to Tax ID number.

2. Section 2A – No, I will not be subcontracting any portion of the contract and will be fulfilling the entire contract with my own resources.

3. Section 3 – Self Performing Justification – Check no and provide an explanation in the box provided. ** 4. Section

4 – Affirmation **Section 3 Sample Statement- edit as needed (this is intended to be a sample only, expectation is that you will complete according to detailed specifics regarding project) will be fulfilling the entire contract with our own resources, including employees, goods, services, transportation and delivery. If sub-contracting opportunities are identified at a future date, we will immediately contact the project manager and VetHUB Associate and commit to performance of a Good Faith Effort through solicitation of VetHUB firms and submit an amended VetHUB Subcontracting Plan.

If you are subcontracting with VetHUB vendors and Non-VetHUB vendors (or only Non VetHUB vendors) for any or all portions of the contract, complete the following:

1. Section 1 – Respondent and Requisition Information. VID # refers to Tax ID number

2. Section 2A – Yes, I will be subcontracting portions of the contract

3. Section 2B – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to VetHUB vendors and Non VetHUB vendors

4. Section 2C – No

5. Section 2D – No

6. Section 4 – Affirmation

7. Good Faith Effort (Attachment B) – Complete this attachment for each subcontracting opportunity listed in Section

2B

8. Include documentation of Good Faith Effort following:

1. Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices.

2 Provide notice to a minimum of two (2) Veteran Heroes United in Business (VetHUB) centers of subcontracting opportunities to be disseminated to their membership. Veteran Heroes United in Business (VetHUB) organizations of contracting opportunities with reasonable time to disseminate information to members (no less than seven (7) working days from receipt of notice). Weekends and holidays do not count toward 7 day notice.

3. Notify three (3) or more State of Texas certified VetHUBs for each subcontracting opportunity in writing. Notify the VetHUBs of subcontracting opportunities with reasonable time to respond (up to seven (7) working days from receipt of notice). Weekends and holidays do not count toward 7 day notice. The prime contractor must keep and provide official written documentation (i.e. fax transmittals, email, correspondence, etc. to demonstrate compliance).

Determination of Good Faith Effort in developing an HSP for construction contracts includes but is not limited to the

4. The respondent shall use the State’s Centralized Master Bidders List (CMBL), VetHUB Directory, Internet resources, and/or other directories as identified by the agency when searching for VetHUB subcontractors.

Respondents may also rely on the services of VetHUB organizations, contractor groups, local, state and federal business assistance offices in identifying qualified VetHUB subcontractors. Search the CMBL at:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

5. Provide written justification of the selection process if a Non-VetHUB subcontractor is selected.

6. Encourage selected non-certified owned business subcontractors to apply for VetHUB certification. If the vendor is not a State certified VetHUB you may refer the firm to the VetHUB office for additional information on becoming VetHUB certified or the State website https://comptroller.texas.gov/purchasing/vendor/hub/ certification-process.php

7. Provide documentation of “Good Faith Effort” with HSP.

Bid Notification - Allow a minimum of seven (7) working days from receipt of notice for the subcontractors to respond

• Identify the scope of work and the trades that will be subcontracted

• Identify a physical location to review plans/specifications Provide information about bonding and insurance requirements identify a contact person, phone number, email, etc.

Notification to Awarded Subcontractors The successful respondent will provide notice as soon as practical to all subcontractors (VetHUBS and Non-VetHUBs) of their selection as a subcontractor for the awarded contract. The notice must specify at a minimum the contracting agency’s name, point of contact for the contract, contract award number, scope of work to be performed, approximate dollar value of the scope, and expected percentage of the total contract that the subcontracting opportunity represents.

A copy of the notice must be provided to the VetHUB/SB Program Office (utvethub-hsp@austin.utexas.edu) for the contract no later than ten (10) working days after the contract is awarded.

Changes to the Plan Once the VetHUB Plan has been submitted any changes to the HSP must be approved in writing by the UT Austin VetHUB/SB Program prior to any work commencing by the new subcontractor. Once the contract has been awarded the HSP is considered part of the contract. Violations to the HSP may be deemed a breach of contract by UT Austin.

Reporting – After Award Prime contractor payment requests shall include: the State of Texas Prime Contractor Progress Assessment Report (PAR) identifying all 1st, 2nd, and 3rd tier subcontractor payments. It is a condition of payment to report VetHUB subcontracting expenditures.

Exhibit H Documents: https://comptroller.texas.gov/purchasing/vendor/hub/forms.php A guide to completion of the State of Texas VetHUB Subcontracting Plan, as well as the standard HSP form, can be found on the Comptrollers website identified above. For more detailed instruction as included in this document, contract the VetHUB/SB Program Office (utvethub-hsp@austin.utexas.edu)

While this HSP Quick Checklist is being provided to merely assist you in readily identifying the sections of the HSP form that you will need to complete, it is very important that you adhere to the instructions in the HSP form and instructions provided by the contracting agency.

NOTE:

SECTION 1:

(mm/dd/yyyy)

SECTION 2:

Yes Yes No

No

Item # Subcontracting Opportunity Description

HUBs Non-HUBs

Percentage of the contract expected to be subcontracted to non-HUBs.

Aggregate percentages of the contract expected to be subcontracted:

Yes Yes No No

SECTION 2: (CONTINUATION SHEET)

This page can be used as a continuation sheet to the HSP Form’s page 2, Section 2, Item b.

Item # Subcontracting Opportunity Description

HUBs Non-HUBs

Aggregate percentages of the contract expected to be subcontracted:

SECTION 3:

SECTION 4:

(mm/dd/yyyy)

Yes SECTION 2, Items c d each

No SECTION 2, Items c and d, each

HSP Good Faith Effort - Method A (Attachment A)

IMPORTANT: Yes each

SECTION A-1:

Item Number Description:

SECTION A 2: N

HSP Good Faith Effort - Method B (Attachment B)

SECTION B-1: Y

Item Number Description:

SECTION B 2:

- Yes Yes

- No / Not Applicable No Not Applicable

SECTION B 3:

a b c d i

HSP Good Faith Effort - Method B (Attachment B) Cont.

Item Number Description:

HUB Subcontracting Opportunity Notification Form Section B

Section C, Item 2 Section C, Item 1 Section A

Company Name:

Point-of-Contact:

E-mail Address:

State of Texas VID #:

Phone #:

Fax #:

Agency Name:

Point-of-Contact: Phone #:

Requisition #: Bid Open Date:

SECTION A

SECTION B

(mm/dd/yyyy)

SECTION C

1. Potential Subcontractor’s Bid Response Due Date:

If you would like for our company to consider your company’s bid for the subcontracting opportunity identified below in Item 2, we must receive your bid response no later than on .

Central Time Date (mm/dd/yyyy)

2. Subcontracting Opportunity Scope of Work:

3. Required Qualifications: Not Applicable

4. Bonding/Insurance Requirements: Not Applicable

5. Location to review plans/specifications: Not Applicable