Operational Management of a Gymnastic Cheer/Tumbling Program at Walnut Hill Recreation Center

The City of Dallas Park and Recreation Department is seeking a qualified proposer to manage the operational aspects of a gymnastics, cheer, and tumbling program at the Walnut Hill Recreation Center. The procurement is a competitive sealed proposal (RFCSP) targeting a three-year contract with a potential two-year renewal option. Proposers must provide comprehensive recreational and competitive programming for participants of all ages, furnishing all necessary equipment, materials, supplies, labor, insurance, and certifications. Key qualifications include a minimum of five years of experience in gymnastics/cheer programming, current professional certifications, and successful background screenings. The evaluation criteria will be weighted as follows: cost (35 points), approach to program management (30 points), firm experience and qualifications (30 points), and local preference (5 points). The solicitation was posted on August 28, 2025, with proposals due on October 3, 2025, at 1:00 PM CST. Potential proposers are required to submit questions through the Messages Tab of the Bonfire Solicitation Portal.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, though the Team Make-Up and Local Workforce Form suggests potential consideration for local economic participation. The contract includes a 30% revenue share with the City on all program fees, merchandise sales, and services, with the contractor responsible for all operational costs. Historical revenue at the Walnut Hill Recreation Center has grown significantly, from $3,350 in 2020-21 to $276,418.50 in 2023-24, indicating potential financial opportunity. Insurance requirements are stringent, including Workers' Compensation and Commercial General Liability Insurance with minimum combined limits of $1,000,000 per occurrence and $2,000,000 general aggregate. The City reserves the right to conduct oral presentations and best and final offer discussions as part of the selection process. While no incumbent vendor is explicitly mentioned, the comprehensive documentation suggests a structured and professional approach to program management and vendor selection.