Operation of McCoy Park Ballfields

The City of Orlando is seeking proposals for the operation, management, and marketing of McCoy Park Ballfields through Request for Proposal RFP25-0172. The procurement targets a comprehensive sports program management contract covering three baseball fields (two major and one junior size) and one softball field, with a primary focus on serving children in the Lake Nona community. The selected contractor will be responsible for developing recreational and competitive leagues, performing criminal background checks, and implementing strategies to increase enrollment of low-income and disadvantaged children. Evaluation criteria will comprehensively assess proposers across five key areas: operating plan (53% of total score), experience of management team (25%), minority and women-owned business enterprise participation (10%), veteran business enterprise participation (2%), and pricing proposal (10%). The pre-proposal meeting is scheduled for May 13, 2025, at 10:00 am via Microsoft Teams, with questions due by May 19, 2025, and final proposals due on June 26, 2025, at 2:00 pm. The initial contract term is one year, with potential extensions up to a total of forty-eight months, and the contractor will have full usage of concession stands, bleachers, goals, gate access, and restrooms, while the City maintains the grounds.

The solicitation includes specific set-aside and participation requirements for minority, women-owned, and veteran business enterprises. Proposers must commit to a living wage of at least $15.00 per hour for employees providing direct services to the City. The contract includes detailed insurance requirements, mandating coverage for workers' compensation, comprehensive automobile liability, and commercial general liability with specified minimum liability limits. Funding for the contract is subject to annual appropriation by the City Council, with potential contract cancellation if funds become unavailable in subsequent fiscal periods. While no incumbent vendor is explicitly identified, the contract includes provisions for liquidated damages of $250 per calendar day for delays in completing work. The contractor will be responsible for obtaining necessary permits, licenses, and certificates, and must maintain comprehensive insurance coverages. Though a specific budget range is not provided, the contract structure suggests a flexible funding approach tied to annual city appropriations and the scope of sports programming at McCoy Park Ballfields.