Online Benefit Enrollment System

Rockwood School District is seeking proposals for an online benefit enrollment system and Affordable Care Act (ACA) reporting services through a Request for Proposal (RFP) issued on September 1, 2025, with submissions due by September 30, 2025, at 2:00 PM CST. The district, serving approximately 20,000 students and 2,710 benefit-eligible employees, requires a comprehensive benefits management software solution with an expected implementation date of March 1, 2026. The proposed system must integrate with PowerSchool's BusinessPlus, provide online eligibility and enrollment capabilities, support ACA compliance, generate total compensation statements, and offer robust reporting features. The evaluation criteria will be weighted as follows: Cost (30%), Ease of Use (30%), Prior Experience/References (15%), Implementation (10%), and Ongoing Support (15%). The anticipated contract term spans from March 1, 2026, through March 31, 2031, with potential annual renewals, and the system must handle the district's three medical plans across four coverage tiers.

The RFP does not specifically mention set-aside designations or restrictions for disadvantaged enterprises. The district currently uses Alight SmartBen as its incumbent vendor and requires the new system to seamlessly integrate with existing infrastructure. Vendors must provide detailed information about data governance policies, maintain cybersecurity insurance, and commit to storing all district data exclusively on servers within the United States. While a specific budget range is not explicitly stated, the comprehensive requirements suggest a significant investment in a robust benefits management solution. The proposal mandates strict data protection and privacy standards, including compliance with federal and state laws such as FERPA and COPPA, as outlined in the accompanying Student Data Privacy Agreement. Proposers must demonstrate extensive experience, particularly with public school districts, and provide at least five references as part of their submission to validate their capabilities and track record in delivering similar services.