One-time purchase of Getac Rugged Laptops and Accessories

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the West Virginia Fire Marshal's Office, is requesting quotes for a one-time purchase of Getac rugged laptops and accessories under ARFQ-FIC2700000002, with bids due October 20, 2026 at 10:30 a.m. EST and vendor questions due October 13, 2026 at 2:00 p.m. EST.

The scope comprises 12 Getac S410 G5 semi-rugged laptops with Intel i5 1340P or equivalent processor, minimum 16GB memory, 256GB SSD, 14-inch full HD touchscreen with sunlight viewability, Windows 11 Pro, and WiFi 6; 12 Havis vehicle docking stations with DC power; 12 Havis ChargeGuard Select units; 12 Getac Bumper-to-Bumper extended warranty upgrades covering years one through four; and 12 Havis premium pedestal mount packages configured for nine mounts on 2024 Ford F-150 and 2019–2022 Ford F-250 vehicles and three mounts on 2025 Dodge Ram 2500 vehicles. All items must meet specifications as listed or be identified as equal alternatives. Delivery is required within ten working days of purchase order issuance to 1600 Pennsylvania Avenue, Charleston, West Virginia.

Award will be made to the lowest-cost compliant bidder. Vendors must submit complete pricing on the state-provided Exhibit A pricing page with unit and extended costs for all five line items; incomplete or alternative pricing formats result in disqualification. No pre-bid meeting is scheduled. Vendors must maintain Commercial General Liability Insurance of at least $1 million per occurrence and Automobile Liability Insurance of at least $1 million per occurrence, be registered with the West Virginia Purchasing Division, and comply with state and local licensing requirements. Pricing must remain firm for the contract life. Payment is made in arrears by electronic funds transfer or P-Card upon receipt of proper invoices and goods. This is a one-time purchase with no renewals and a term not to exceed one fiscal year. Contact buyer Wassef Maazaoui at 304-558-9093 or wassef.maazaoui@wv.gov.