One (1) New 2026 Or Newer 1/2 Ton, Crew Cab, Full Size Pickup Truck, 4x4, With A 6’ 4” Box, With A Fleet Work Truck Package (Landfill)

The City of Cheyenne, Wyoming, on behalf of Niobrara County, is soliciting competitive sealed bids for the procurement of one new 2026 or newer 1/2 ton crew cab, full-size pickup truck equipped with a 6'4" bed and fleet work truck package designated for landfill operations. The vehicle must meet comprehensive specifications including a 310 horsepower engine, GVWR of 6,900 pounds, automatic transmission with overdrive and tow/haul mode, 4-wheel anti-lock brakes, 3.73 axle ratio, heavy-duty locking rear differential, white exterior paint, gray cloth interior with 40/20/40 split bench seating, black sprayed bed liner, Weatherguard aluminum toolbox, and heavy-duty towing package with 2-inch receiver hitch. Bidders must provide a manufacturer's equipment list, warranty information, and comprehensive manuals including parts, service, electrical schematic, and operator documentation. A mandatory pre-bid meeting is scheduled for April 16, 2026, at 9:45 a.m. at the Cheyenne Botanic Gardens, with attendance and sign-in required or bids will be rejected. The deadline for submitting questions is April 22, 2026, at 5:00 p.m., with addendum responses due by April 23, 2026, at 5:00 p.m. Bid submissions are due May 4, 2026, at 2:00 p.m. via the City's eProcurement Portal, with award anticipated for May 25, 2026, and purchase order issuance estimated for May 28, 2026. Award will be made to the qualified, responsible bidder submitting the lowest responsive bid, with bids remaining firm for 45 days following bid opening.

Wyoming resident bidders receive a 5 percent preference if their bid does not exceed 5 percent more than the lowest qualified nonresident bidder, and the City of Cheyenne is tax-exempt. A bid guarantee of 5 percent of the total bid amount is required if any single unit exceeds $100,000.00; units under $100,000.00 do not require a bid guarantee, though a surcharge and escalator contingency of up to 15 percent is included to account for unforeseen OEM and body surcharges or model year escalators. The City is accepting a trade-in of a 2012 Ford F-150 truck with 161,919 miles currently designated as City Block #5838. Liquidated damages of $30.00 per item per calendar day or 0.10 percent of the per-item price per day (whichever is greater) will be assessed for non-unavoidable delivery delays. The City reserves the right to adjust quantities based on budget availability and to reject bids containing material exceptions or deemed non-responsive due to incomplete or unclear specification selections. Bidders are strongly encouraged to disclose any anticipated exceptions, deviations, or substitutions at the pre-bid meeting or on the provided Bid Exceptions/Deviations/Substitutions Worksheet by the question deadline.