On-Site Music Lessons for JJYS secure facilities

The Utah Department of Health and Human Services, Juvenile Justice and Youth Services (JJYS) is issuing an Invitation for Bids (IFB) for on-site group music lessons to be delivered at five secure facility locations: two sites in Ogden, one in Farmington, two in Salt Lake, and one in Provo. The solicitation number is DHHS26062, with a posting date of February 14, 2026, and a proposal due date of February 27, 2026. The contractor will provide group music instruction in voice, piano, guitar, and percussion to youth ages 12 to 25, with a minimum of one 60-minute session per facility per week and no more than 12 youth per group. Primary deliverables include monthly detailed invoices documenting lesson dates, times, youth attendance, instructor names, and outcome reports; mandatory youth performance participation at least once per school year; and monthly tracking and reporting of attendance, progression, and transition milestones. Required qualifications include a minimum of two years of experience providing group music instruction to high-risk youth in correctional settings and instructor age of at least 21 years, verified through submission of a resume and Acknowledgement of Age Requirement Form. The primary outcomes focus on reducing dynamic risk through responsive music programming, strengthening protective factors via prosocial skill development, and facilitating community integration and resilience by connecting youth to school music programs upon release. Bids must be submitted electronically through Utah Public Procurement (U3P) by the published closing date; pricing must be guaranteed for one year with any subsequent adjustments requiring 60 days' notice and supporting market analysis documentation. The lowest responsive and responsible bid will be selected for award.

Bidders currently under contract as supported coordinators with JJYS are ineligible to submit bids unless their support coordinator contract will be terminated prior to award. All bidders must complete and submit mandatory documentation including a completed cost form, Conflict of Interest Disclosure Statement, W-9 Form, and Acknowledgement of Age Requirement Form; failure to submit the cost form will render the bid non-responsive. No set-aside designations for disadvantaged enterprises or minority-owned businesses are specified in the procurement documents. Contractors are responsible for coordinating scheduling with JJYS Facility Directors, adhering to all facility visitor policies, and monitoring youth progression; JJYS will provide all musical instruments and supplies, with the contractor bearing costs for damages resulting from negligent or inappropriate use. Payment will be processed through the State of Utah's Electronic Funds Transfer (EFT) system, and contractors must enroll in EFT prior to invoice submission to avoid payment delays. The solicitation documents do not specify an explicit budget range or award value; however, pricing structure and contract amounts should be detailed in the Bid Sheet document. The contract term is five years, with specific pricing guarantees required for the initial one-year period and all subsequent periods requiring formal notice and documentation for any requested adjustments.